FI10 Demo Script for SAP S/4HANA 2025 FPS01 Fully-Activated Appliance: General Ledger Allocation Cycle
FI10 General Ledger Allocation Cycle: This demo guide provides a short introduction into the general ledger allocation cycle as part of the SAP S/4HANA Fully-Activated Appliance Download the DocumentPUBLIC
SAP S/4HANA 2025 FPS01 Fully- Activated Appliance
April 2026
Demo Guide:
General Ledger Allocation Cycle
SAP S/4HANA 2025 FPS01 Fully- Activated Appliance
April 2026
Demo Guide:
General Ledger Allocation Cycle
Table of Contents
1 Introduction 3
Where Can This Script Be Used? 3
1.1 Passwords for the pre-configured demo users 3
2 Demo Story: General Ledger Allocation Cycle 4
2.1.1 Create Actual Distribution Cycle G/L 4
2.1.2 Execute Actual Distribution Cycle G/L 7
2.1.3 Display Actual Distribution Cycle 9
2.1.4 Overview Actual Distribution Cycle G/L 10
2.1.5 Delete Actual Distribution Cycle G/L 11
Document History
Revision Date Change
1.0 <2021-03-26> Release for customer 2020 FPS01
1.1 July 2021 Release for customer 2020 FPS02
1.2 December 2021 Release for customer 2021 FPS00
1.3 March 2022 Release for customer 2021 FPS01
1.4 July 2022 Release for customer 2021 FPS02
1.5 December 2022 Release for customer 2022 FPS00
1.6 March 2023 Release for customer 2022 FPS01
1.7 June 2023 Release for customer 2022 FPS02
1.8 November 2023 Release for customer 2023 SP00
1.9 March 2024 Release for customer 2023 FPS01
2.0 November 2024 Release for customer 2023 FPS02
2.1 April 2025 Release for customer 2023 FPS03
2.3 November 2025 Release for customer 2025 SP00
2.4 April 2026 Release for customer 2025 FPS01
1 Introduction 3
Where Can This Script Be Used? 3
1.1 Passwords for the pre-configured demo users 3
2 Demo Story: General Ledger Allocation Cycle 4
2.1.1 Create Actual Distribution Cycle G/L 4
2.1.2 Execute Actual Distribution Cycle G/L 7
2.1.3 Display Actual Distribution Cycle 9
2.1.4 Overview Actual Distribution Cycle G/L 10
2.1.5 Delete Actual Distribution Cycle G/L 11
Document History
Revision Date Change
1.0 <2021-03-26> Release for customer 2020 FPS01
1.1 July 2021 Release for customer 2020 FPS02
1.2 December 2021 Release for customer 2021 FPS00
1.3 March 2022 Release for customer 2021 FPS01
1.4 July 2022 Release for customer 2021 FPS02
1.5 December 2022 Release for customer 2022 FPS00
1.6 March 2023 Release for customer 2022 FPS01
1.7 June 2023 Release for customer 2022 FPS02
1.8 November 2023 Release for customer 2023 SP00
1.9 March 2024 Release for customer 2023 FPS01
2.0 November 2024 Release for customer 2023 FPS02
2.1 April 2025 Release for customer 2023 FPS03
2.3 November 2025 Release for customer 2025 SP00
2.4 April 2026 Release for customer 2025 FPS01
3
© 2024 SAP SE or an SAP affiliate company. All rights reserved. See Legal Notice on www.sap.com/legal-notice for use terms, disclaimers, disclosures, or restrictions related to this material.
1 Introduction
Where Can This Script Be Used?
This demo script has been written for usage with the SAP S/4HANA 2025 PFS01 Fully-Activated Appliance (in short “appliance” in
this script), hence you will need such an appliance to make use of this guide.
The appliance can be brought up in two ways, and the demo scenario in this script is largely the same for both:
1. Via SAP Cloud Appliance Library (hosted on cloud providers)
You need a cloud provider account at AWS, MS Azure, or GCP. With this, you can deploy the appliance within 1-2 hours from
https://cal.sap.com > Solutions > SAP S/4HANA <your release> Fully-Activated Appliance.
2. Via installing it on your own on-premise hardware.
You need to provide your own hardware, and order & install the appliance as explained in SAP Note 2041140.
If you are new to the SAP S/4HANA Fully-Activated Appliance, introductory information can be found here:
https://blogs.sap.com/2018/12/12/sap-s4hana-fully-activated-appliance-create-your-sap-s4hana-1809-system-in-a-fraction-of-
the-usual-setup-time/
Important:
Before you start your demo, please read SAP S/4HANA Fully-Activated Appliance: Demo Scripts for information about necessary
preparations, especially any post-deployment steps to ensure the full functionality of your appliance. These steps are covered in
sections;
B) General Remarks
C) Post-deployment Steps
D) Log-on to the system
Besides this, you will also find links to all demo scripts on this page.
1.1 Passwords for the pre-configured demo users
Please contact your company’s system administrator for your company-specific demo user passwords. Demo users provided in
the appliance which are used for the Demo Scripts were delivered with the password “Welcome1”, however SAP recommends
changing these.
If you experience user/logon issues, please contact your team’s SAP S/4HANA Appliance system administrator.
© 2024 SAP SE or an SAP affiliate company. All rights reserved. See Legal Notice on www.sap.com/legal-notice for use terms, disclaimers, disclosures, or restrictions related to this material.
1 Introduction
Where Can This Script Be Used?
This demo script has been written for usage with the SAP S/4HANA 2025 PFS01 Fully-Activated Appliance (in short “appliance” in
this script), hence you will need such an appliance to make use of this guide.
The appliance can be brought up in two ways, and the demo scenario in this script is largely the same for both:
1. Via SAP Cloud Appliance Library (hosted on cloud providers)
You need a cloud provider account at AWS, MS Azure, or GCP. With this, you can deploy the appliance within 1-2 hours from
https://cal.sap.com > Solutions > SAP S/4HANA <your release> Fully-Activated Appliance.
2. Via installing it on your own on-premise hardware.
You need to provide your own hardware, and order & install the appliance as explained in SAP Note 2041140.
If you are new to the SAP S/4HANA Fully-Activated Appliance, introductory information can be found here:
https://blogs.sap.com/2018/12/12/sap-s4hana-fully-activated-appliance-create-your-sap-s4hana-1809-system-in-a-fraction-of-
the-usual-setup-time/
Important:
Before you start your demo, please read SAP S/4HANA Fully-Activated Appliance: Demo Scripts for information about necessary
preparations, especially any post-deployment steps to ensure the full functionality of your appliance. These steps are covered in
sections;
B) General Remarks
C) Post-deployment Steps
D) Log-on to the system
Besides this, you will also find links to all demo scripts on this page.
1.1 Passwords for the pre-configured demo users
Please contact your company’s system administrator for your company-specific demo user passwords. Demo users provided in
the appliance which are used for the Demo Scripts were delivered with the password “Welcome1”, however SAP recommends
changing these.
If you experience user/logon issues, please contact your team’s SAP S/4HANA Appliance system administrator.
4
© 2024 SAP SE or an SAP affiliate company. All rights reserved. See Legal Notice on www.sap.com/legal-notice for use terms, disclaimers, disclosures, or restrictions related to this material.
2 Demo Story: General Ledger Allocation Cycle
Prior to the allocation process at period end of profit centers or segments that cannot be allocated, shared costs are
accumulated during the period on those profit centers or segments. These costs must be allocated on predetermined
criteria to allocable segments, or the reposting of the profit center for adjustment. You distribute the costs from profit
centers (assigned to segments that cannot be allocated) to profit center assigned to allocable segment under original
general ledger accounts. The distribution cycles must be configured.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the
predefined scope of the solution based on the SAP Best Practices scope. Each process step, report, or item is covered
in its own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the
process but are needed for testing are marked accordingly. Project-specific steps must be added.
• Note – This demo story is based on the SAP Best Practices Scope Item 1GI_DE General Ledger Allocation
Cycle.
In this demo, you create the header data and the segment data of the G/L Actual Distribution Cycle. In the following
steps you change, execute, display, get an overview, and delete the actual distribution cycle.
Note:
Depending on the release / feature package stack (FPS) that you are using, the screens might look a bit different due
to different Fiori themes used. You can toggle the Fiori themes under User profile → Settings.
2.1.1 Create Actual Distribution Cycle G/L
In this step, you create the actual distribution cycle.
To execute this activity, go step by step through the table.
What to Do What You Will See
Open the Fiori
Launchpad. Log on to
the SAP Fiori
launchpad as a General
Ledger Accountant.
User: S4H_FIN_DEM
Password: Welcome1
or see section
1.1
Open Create Actual
Distribution Cycle G/L
app.
© 2024 SAP SE or an SAP affiliate company. All rights reserved. See Legal Notice on www.sap.com/legal-notice for use terms, disclaimers, disclosures, or restrictions related to this material.
2 Demo Story: General Ledger Allocation Cycle
Prior to the allocation process at period end of profit centers or segments that cannot be allocated, shared costs are
accumulated during the period on those profit centers or segments. These costs must be allocated on predetermined
criteria to allocable segments, or the reposting of the profit center for adjustment. You distribute the costs from profit
centers (assigned to segments that cannot be allocated) to profit center assigned to allocable segment under original
general ledger accounts. The distribution cycles must be configured.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the
predefined scope of the solution based on the SAP Best Practices scope. Each process step, report, or item is covered
in its own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the
process but are needed for testing are marked accordingly. Project-specific steps must be added.
• Note – This demo story is based on the SAP Best Practices Scope Item 1GI_DE General Ledger Allocation
Cycle.
In this demo, you create the header data and the segment data of the G/L Actual Distribution Cycle. In the following
steps you change, execute, display, get an overview, and delete the actual distribution cycle.
Note:
Depending on the release / feature package stack (FPS) that you are using, the screens might look a bit different due
to different Fiori themes used. You can toggle the Fiori themes under User profile → Settings.
2.1.1 Create Actual Distribution Cycle G/L
In this step, you create the actual distribution cycle.
To execute this activity, go step by step through the table.
What to Do What You Will See
Open the Fiori
Launchpad. Log on to
the SAP Fiori
launchpad as a General
Ledger Accountant.
User: S4H_FIN_DEM
Password: Welcome1
or see section
1.1
Open Create Actual
Distribution Cycle G/L
app.
5
© 2024 SAP SE or an SAP affiliate company. All rights reserved. See Legal Notice on www.sap.com/legal-notice for use terms, disclaimers, disclosures, or restrictions related to this material.
What to Do What You Will See
Make the following
entries and choose
Execute:
Ledger: 0L
Cycle: DE_DEMO#
Start Date: The first
day of the
current year.
Make the following
entries and choose
Attach Segment:
Text: DE_DEMO#
Company Code: 1710
Iterative: Selected
In the Segment Header
Data tab make the
following entries and
press Enter:
Segment Name: DSD
Distribution Demo
Segment
© 2024 SAP SE or an SAP affiliate company. All rights reserved. See Legal Notice on www.sap.com/legal-notice for use terms, disclaimers, disclosures, or restrictions related to this material.
What to Do What You Will See
Make the following
entries and choose
Execute:
Ledger: 0L
Cycle: DE_DEMO#
Start Date: The first
day of the
current year.
Make the following
entries and choose
Attach Segment:
Text: DE_DEMO#
Company Code: 1710
Iterative: Selected
In the Segment Header
Data tab make the
following entries and
press Enter:
Segment Name: DSD
Distribution Demo
Segment