Demo Script for SAP S/4HANA 2023 (FPS03/02/01) Fully-Activated Appliance: Warehouse Management Inbound Processing from Supplier
This demo describes the integration process of warehouse execution with procurement operations using Extended Warehouse Management (EWM) functionality of basic inbound processing and the warehouse execution for Purchase Orders with Quality Management in SAP S/4HANA. Download the Document© 2024 SAP SE or an SAP affiliate company. All rights reserved. See Legal Notice on www.sap.com/legal-notice for use terms, disclaimers, disclosures, or restrictions related to this material.
PUBLIC
SAP S/4HANA 2023 FPS03/02/01 Fully-Activated Appliance
April 2025
Demo Guide:
Warehouse Inbound Processing from Supplier with Quality
Management
PUBLIC
SAP S/4HANA 2023 FPS03/02/01 Fully-Activated Appliance
April 2025
Demo Guide:
Warehouse Inbound Processing from Supplier with Quality
Management
Document History
Revision Date Change
1.0 <2020-03-15> Release for customer
1.1 <2020-06-10> Release for customer
1.2 December 2020 Update for 2020, release for customer
1.2.1 December 2020 Adding of situation handling for overdue supplier confirmations
1.2.2 April 2021 Update for 2020 FPS01
1.2.3 July 2021 Update for 2020 FPS02
1.2.4 December 2021 Update for 2021 FPS00
1.2.5 April 2022 Update for 2021 FPS01
1.2.6 June 2022 Update for 2021 FPS02
1.3 December 2022 Update for 2022 FPS00
1.4 March 2023 Update for 2022 FPS01
1.5 June 2023 Update for 2022 FPS02
1.6 November 2023 Update for 2023 SP00
1.7 March 2024 Update for 2023 FPS01
1.8 November 2024 Update for 2023 FPS02
1.9 April 2025 Update for 2023 FPS03
Revision Date Change
1.0 <2020-03-15> Release for customer
1.1 <2020-06-10> Release for customer
1.2 December 2020 Update for 2020, release for customer
1.2.1 December 2020 Adding of situation handling for overdue supplier confirmations
1.2.2 April 2021 Update for 2020 FPS01
1.2.3 July 2021 Update for 2020 FPS02
1.2.4 December 2021 Update for 2021 FPS00
1.2.5 April 2022 Update for 2021 FPS01
1.2.6 June 2022 Update for 2021 FPS02
1.3 December 2022 Update for 2022 FPS00
1.4 March 2023 Update for 2022 FPS01
1.5 June 2023 Update for 2022 FPS02
1.6 November 2023 Update for 2023 SP00
1.7 March 2024 Update for 2023 FPS01
1.8 November 2024 Update for 2023 FPS02
1.9 April 2025 Update for 2023 FPS03
© 2024 SAP SE or an SAP affiliate company. All rights reserved. See Legal Notice on www.sap.com/legal-notice for use terms, disclaimers, disclosures, or restrictions related to this material 3
Table of Contents
1 Where Can This Script Be Used? 4
1.1 Passwords for the pre-configured demo users 4
2 Demo Story – Warehouse Inbound Processing from Supplier 5
2.1.1 Create Purchase Order 5
2.1.1.1 Optional (not available in 1909 instances): Get Fiori notifications about supplier confirmations using
Situation Handling 8
2.1.2 Purchase Order Processing in EWM 9
2.1.2.1 Create EWM Inbound Delivery 9
2.1.2.2 Process Goods Receipt 11
2.1.3 Display Inspection Document 14
2.1.4 Move Handling Unit(s) to Quality Inspection Center 16
2.1.5 Record Inspection Results 17
2.1.6 Make a usage decision 19
2.1.7 Move Handling Unit(s) from Quality Work Center to the final bin 23
2.1.8 Create a Supplier Invoice with reference to a PO 26
2.1.9 Post Outgoing Payment 30
2.1.10 SAP Fiori Analytical Apps for Inventory and Warehouse Management 32
2.1.10.1 Overview Inventory Processing 32
2.1.10.2 Warehouse KPIs 34
Table of Contents
1 Where Can This Script Be Used? 4
1.1 Passwords for the pre-configured demo users 4
2 Demo Story – Warehouse Inbound Processing from Supplier 5
2.1.1 Create Purchase Order 5
2.1.1.1 Optional (not available in 1909 instances): Get Fiori notifications about supplier confirmations using
Situation Handling 8
2.1.2 Purchase Order Processing in EWM 9
2.1.2.1 Create EWM Inbound Delivery 9
2.1.2.2 Process Goods Receipt 11
2.1.3 Display Inspection Document 14
2.1.4 Move Handling Unit(s) to Quality Inspection Center 16
2.1.5 Record Inspection Results 17
2.1.6 Make a usage decision 19
2.1.7 Move Handling Unit(s) from Quality Work Center to the final bin 23
2.1.8 Create a Supplier Invoice with reference to a PO 26
2.1.9 Post Outgoing Payment 30
2.1.10 SAP Fiori Analytical Apps for Inventory and Warehouse Management 32
2.1.10.1 Overview Inventory Processing 32
2.1.10.2 Warehouse KPIs 34
© 2024 SAP SE or an SAP affiliate company. All rights reserved. See Legal Notice on www.sap.com/legal-notice for use terms, disclaimers, disclosures, or restrictions related to this material 4
1 Where Can This Script Be Used?
This demo script has been written for usage with the SAP S/4HANA Fully-Activated Appliance for 2023 FPS03 – 1909 (all FPS),
further referred to as “appliance”, hence you will need such an appliance to make use of this guide.
The appliance can be brought up in two ways, and the demo scenario in this script is largely the same for both:
1. Via SAP Cloud Appliance Library (hosted on cloud providers)
You need a cloud provider account at AWS, MS Azure, or GCP. With this, you can deploy the appliance within 1-2 hours from
https://cal.sap.com > Solutions > SAP S/4HANA <Your needed release> Fully-Activated Appliance.
2. Via installing it on your own on-premise hardware.
You need to provide your own hardware, and order & install the appliance as explained in SAP Note 2041140.
If you are new to the SAP S/4HANA Fully-Activated Appliance, introductory information can be found here:
https://blogs.sap.com/2018/12/12/sap-s4hana-fully-activated-appliance-create-your-sap-s4hana-1809-system-in-a-fraction-of-
the-usual-setup-time/
Important:
Before you start your demo, please read SAP S/4HANA Fully-Activated Appliance: Demo Scripts for information about necessary
preparations, especially any post-deployment steps to ensure the full functionality of your appliance.
These steps are covered in sections;
B) General Remarks
C) Post-deployment Steps
D) Log-on to the system
Besides this, you will also find links to all demo scripts on this page.
1.1 Passwords for the pre-configured demo users
Please contact your company’s system administrator for your company-specific demo user passwords. Demo users provided in
the appliance which are used for the Demo Scripts were delivered with the password “Welcome1”, however SAP recommends
changing these.
If you experience user/logon issues, please contact your team’s SAP S/4HANA Appliance system administrator.
1 Where Can This Script Be Used?
This demo script has been written for usage with the SAP S/4HANA Fully-Activated Appliance for 2023 FPS03 – 1909 (all FPS),
further referred to as “appliance”, hence you will need such an appliance to make use of this guide.
The appliance can be brought up in two ways, and the demo scenario in this script is largely the same for both:
1. Via SAP Cloud Appliance Library (hosted on cloud providers)
You need a cloud provider account at AWS, MS Azure, or GCP. With this, you can deploy the appliance within 1-2 hours from
https://cal.sap.com > Solutions > SAP S/4HANA <Your needed release> Fully-Activated Appliance.
2. Via installing it on your own on-premise hardware.
You need to provide your own hardware, and order & install the appliance as explained in SAP Note 2041140.
If you are new to the SAP S/4HANA Fully-Activated Appliance, introductory information can be found here:
https://blogs.sap.com/2018/12/12/sap-s4hana-fully-activated-appliance-create-your-sap-s4hana-1809-system-in-a-fraction-of-
the-usual-setup-time/
Important:
Before you start your demo, please read SAP S/4HANA Fully-Activated Appliance: Demo Scripts for information about necessary
preparations, especially any post-deployment steps to ensure the full functionality of your appliance.
These steps are covered in sections;
B) General Remarks
C) Post-deployment Steps
D) Log-on to the system
Besides this, you will also find links to all demo scripts on this page.
1.1 Passwords for the pre-configured demo users
Please contact your company’s system administrator for your company-specific demo user passwords. Demo users provided in
the appliance which are used for the Demo Scripts were delivered with the password “Welcome1”, however SAP recommends
changing these.
If you experience user/logon issues, please contact your team’s SAP S/4HANA Appliance system administrator.
© 2024 SAP SE or an SAP affiliate company. All rights reserved. See Legal Notice on www.sap.com/legal-notice for use terms, disclaimers, disclosures, or restrictions related to this material 5
2 Demo Story – Warehouse Inbound Processing from
Supplier
This demo describes the integration process of warehouse execution with procurement operations using the Extended Warehouse
Management (EWM) functionality of basic inbound processing and the warehouse execution for Purchase Orders in SAP
S/4HANA.
It enables you to synchronize the material flows between warehouse and procurement, and to improve inventory visibility and
control as material movements are posted in real time in the warehouse.
The second part provides an introduction about the Fiori overview pages available for the inventory manager and warehouse clerk.
The focus of the analytical apps here is to ensure high throughput of the goods receipts and pickings with an uninterrupted
inventory flow that creates for an optimal stock situation.
This demo describes the process where different goods received from suppliers are put away to final storage bins in the
warehouse. For example, full pallets go to the high rack narrow aisle while cartons or pieces of the product would go to the
mezzanine. Large parts are routed to the Bulk Storage. During putaway, you might use a handover point due to the physical
constraints of the high rack narrow aisle, where only a specialized high-level truck can reach all levels. The destination storage type
for putaway is partially determined by the PRODUCT & APO’s Putaway Control Indicator (PACI). If a product is missing the PACI or
there is insufficient space in the storage type, it is moved to a clarification zone. In a customer’s productive system full RF/mobile
device support throughout the process could be supported.
Note:
• Depending on the release / feature package stack (FPS) that you are using, the screens might look a bit different due to
different Fiori themes used and expanded use of the “My Home” page in S/4H 2022. You can toggle the Fiori themes under
User profile → Settings.
• Starting with the SAP S/4HANA 2022 Fully-Activated Appliance, we use Fiori Launchpad Spaces & Pages for most
business scenarios.
This results in a slightly changed appearance of the Fiori Launchpad Homepage, and - since this guide uses Spaces &
Pages - not all screenshots will be 100% accurate if you use this guide with earlier versions of the appliance.
• However, it should still be easily possible for you to find the relevant Fiori apps either by browsing through the classic
homepage or using the search function.
• More details on Fiori Spaces & Pages can be found here:
https://help.sap.com/docs/ABAP_PLATFORM_NEW/a7b390faab1140c087b8926571e942b7/5ae3a8accc8
e4844b856278b26aa4604.html
2.1.1 Create Purchase Order
Please keep in mind, that if the total value for the purchase order is higher than 500 USD, this may trigger a workflow approval
process.
What to Do What You Will See
Open the Fiori
Launchpad with user
S4H_MM_DEM,
password Welcome1
or see section
1.1
Navigate to the My
Home group and click
the Manage Purchase
Orders app.
2 Demo Story – Warehouse Inbound Processing from
Supplier
This demo describes the integration process of warehouse execution with procurement operations using the Extended Warehouse
Management (EWM) functionality of basic inbound processing and the warehouse execution for Purchase Orders in SAP
S/4HANA.
It enables you to synchronize the material flows between warehouse and procurement, and to improve inventory visibility and
control as material movements are posted in real time in the warehouse.
The second part provides an introduction about the Fiori overview pages available for the inventory manager and warehouse clerk.
The focus of the analytical apps here is to ensure high throughput of the goods receipts and pickings with an uninterrupted
inventory flow that creates for an optimal stock situation.
This demo describes the process where different goods received from suppliers are put away to final storage bins in the
warehouse. For example, full pallets go to the high rack narrow aisle while cartons or pieces of the product would go to the
mezzanine. Large parts are routed to the Bulk Storage. During putaway, you might use a handover point due to the physical
constraints of the high rack narrow aisle, where only a specialized high-level truck can reach all levels. The destination storage type
for putaway is partially determined by the PRODUCT & APO’s Putaway Control Indicator (PACI). If a product is missing the PACI or
there is insufficient space in the storage type, it is moved to a clarification zone. In a customer’s productive system full RF/mobile
device support throughout the process could be supported.
Note:
• Depending on the release / feature package stack (FPS) that you are using, the screens might look a bit different due to
different Fiori themes used and expanded use of the “My Home” page in S/4H 2022. You can toggle the Fiori themes under
User profile → Settings.
• Starting with the SAP S/4HANA 2022 Fully-Activated Appliance, we use Fiori Launchpad Spaces & Pages for most
business scenarios.
This results in a slightly changed appearance of the Fiori Launchpad Homepage, and - since this guide uses Spaces &
Pages - not all screenshots will be 100% accurate if you use this guide with earlier versions of the appliance.
• However, it should still be easily possible for you to find the relevant Fiori apps either by browsing through the classic
homepage or using the search function.
• More details on Fiori Spaces & Pages can be found here:
https://help.sap.com/docs/ABAP_PLATFORM_NEW/a7b390faab1140c087b8926571e942b7/5ae3a8accc8
e4844b856278b26aa4604.html
2.1.1 Create Purchase Order
Please keep in mind, that if the total value for the purchase order is higher than 500 USD, this may trigger a workflow approval
process.
What to Do What You Will See
Open the Fiori
Launchpad with user
S4H_MM_DEM,
password Welcome1
or see section
1.1
Navigate to the My
Home group and click
the Manage Purchase
Orders app.