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VisitorX - Staff and Visitor Experience
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BluestoneX Consulting Ltd

Quick and simple solution for managing staff and visitors

a6f3a26d-b1c5-4dae-acdb-4b91c584e501

Utilising the HANA DB in the Cloud, easily manage staff and visitors quickly and efficiently. Suite includes Sign in/out app, manage staff, manage hosts, pre-register visitors, fire list app, sign in reporting app, config and branding app and re-print visitor label app.

By BluestoneX Consulting Ltd

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Overview

Increase your organisation's efficiency

Easily track the ins and outs of staff members in a more efficient manor than traditional sign in booklets. Quick and easy staff and visitor managment, pre registeration and host managment allows for more accurate data collection, while providing a more secure location for staff details.

Reduce risk with improved safety information and tracking

Prevent visitors from signing in before they have acknowledged your health and safety terms, including presentations or videos which can be embedded to the sign in form of the app. Easily access a fire list of every signed in user and print at the click of a button encase of a fire.

Pull your staff list from anywhere!

No connection to SAP needed. This app can pull your staff list from multiple HR systems including Success Factors. Signed in data is stored in a HANA DB table in the Cloud, removing the need for any back end connection or z tables.

Print visitor badges for easy visitor recognition!

Integration to printers allows the app to print visitor badges upon the click of the sign in button! If failed we offer a re-print visitor badge app for the receptionist. Design of the badges is completely customisable. Specialised label printers may be required depending on your size requirement.

Enforce your corporate branding

The suite includes a config and branding app, allowing your to match your corporate brand easily. Change backgrounds, logos, colors and badge designs to fit.

Details

Solution type

Extensions and Add-ons

Industry

Public Sector, Professional Services, Healthcare, Education and Research

Compatibility

Works with

This product is compatible with or enhances the functionality of these SAP solutions but doesn't require them.

SAP Business Technology Platform

Features

Staff and Visitor sign in app

Simple application that allows staff to quickly sign in via touch screen (RFID/Facial recognition coming soon), and also manage the signing in/out of visitors and contractors. Have visitors enter details, choose a host, take a photo for the printed badge, and agree to health and safety conditions.

Application screen on a tablet device showing photo images for staff sign-in and sign-out via device RFID reader and camera.

Manage Staff application

A simple but effective app that allows you to see a list of all your staff and edit their details used across the rest of the suite. Details brought from desired HR system and stored in your own isolated HANA DB table.

Application screen on mobile tablet showing a sample staff profile.

Manage Hosts application

Simple application that allows the creation or definition of hosts that will be available for the visitors to select upon sign in. Avoid giving the option of 100s of members of staff as their host and define who is expecting visitors on that day.

Application screen on mobile tablet showing how to create or define a host profile for visitors to select from upon sign in.

Pre-register Visitor application

An application where you can set up visitors you know are coming, ahead of time. Speed up the visitors sign in process by allowing them to skip entering details and simply select themselves from a list of pregistered visitors.

Application screen on mobile tablet showing visitor registration with input fields for preregistration.

Reporting, Fire List, Branding and Badge Printing

Also included in the suite are a simple reporting app for signing in and out, an app that allows the printing of a fire list of all signed in users, a configuartion and branding app for theming and visitor badge design, and a re-print visitor badge app encase of a printing failure.

Application screen on mobile tablet displaying fire list feature that shows a list of all signed in users.
Application screen for staff and visitor management with sign-in/out options for staff, external visitors and contractors.
Application screen for external visitors with basic input fields for name, email, organization, phone and host.
Application screen displaying for staff sign-in showing fire list feature with name list, photos, date and time details.
Application screen showing staff photos and sign-in or sign-out status.
Application screen displaying health and safety acknowledgment feature for external visitor sign-in.
Application screen displaying easy sign-in and sign-out feature for external visitors.

Plans and pricing

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  • Comes with apps and your own HANA Cloud Instance
  • Unlimited users, sites etc.

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  • Unlimited users, sites etc
  • Recurring £100 month for staff management suite of applications
  • HANA Cloud required

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Customer reviews

a6f3a26d-b1c5-4dae-acdb-4b91c584e501

Technical Information

Technical details

Solution type Extensions and Add-ons
Category Business Technology Platform
Industry Public Sector, Professional Services, Healthcare, Education and Research
Works with
  • SAP Business Technology Platform

Deployment and operations

The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.

Deployment
  • Software-as-a-Service solution This product is delivered online as a subscription service.
  • Cloud Solution This product is designed to be delivered over a network as a cloud service.
  • User Assistance provided Assistance is provided to enable all target users to install configure, and use the solution.
  • Deployed at scale on device This product is designed to be downloaded and deployed at scale on devices (e.g. mobile applications, intelligent agents, etc.)
Operations
  • Service Levels >99.5% This product achieves operational performance levels of 99.5% or greater.
  • Auditable logging and tracing This product offers auditable logging and tracing capabilities to aid in debugging and troubleshooting.
  • Meets recommended support levels This product meets SAP Store-recommended standards for support levels and turnarounds.
  • Meets SAP Store recommended Service Levels This product meets SAP Store-recommended service levels.
  • High availability and disaster recovery This product has been designed to ensure minimal service interruption and quick restoration of service in the event of a disruption.
  • Multi-tenant solution with full isolation and encryption This product utilizes a multi-tenant architecture with complete isolation and encryption of customer account data, policy and configuration settings.
  • Meets recommended data lifecycle management standards This product meets SAP Store-recommended standards for data lifecycle management and data destruction.

Security and compliance

The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.

Security
  • Encrypted communication channels This product employs encryption to secure all communication channels.
  • Secured with configurable authentication policies This product has been designed for enhanced security by offering configurable authentication policies.
Compliance
  • EU data privacy This product complies with European Union requirements for data privacy.

terms-and-conditions-url

https://bluestonex.com/#Contact_Bluestonex

technical-name

2001008184

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support-email

mailto:enquiries@bluestonex.com

Resources

Pre-register Visitor app user guide.

Download PDF

Sign in app user guide.

Download PDF

Publisher

BluestoneX Consulting Ltd

Bringing together a new & specialised consulting design approach with specialist skills and competencies in SAP technology, focusing on user experience & SAP digital transformation programmes.

Visit publisher website

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