AGILITA: Secure and Scalable Growth with Cloud-Based HR, License, and Project Management
AGILITA AG is a shooting star among SAP partners: The Swiss company has been growing strongly for years, recently expanded to Berlin, and won the SAP MEE Award for Partner Excellence 2024 for GROW. Dökümanı indirinPUBLIC
AGILITA: Secure and Scalable
Growth with Cloud-Based HR,
License, and Project Management
AGILITA AG is a shooting star among SAP partners: The Swiss company has been growing
strongly for years, recently expanded to Berlin, and won the SAP MEE Award for Partner
Excellence 2024 for GROW.
However, with growth comes complexity. The company manages more and smaller
projects, engages in international intercompany business, and has introduced a new
management level. Furthermore, the number of employees has more than doubled in just
three years, from 92 to 190. Both human resources and project management are
stretched thin, and transparency is at risk. To unify the departments and enhance
efficiency, managing director Sandra Völler has decided to adopt additional cloud
solutions. She has issued a clear directive to her team: “Get us ready to scale!”
Image source | SAP Germany, Walldorf, Germany. Protected by copyright.
AGILITA: Secure and Scalable
Growth with Cloud-Based HR,
License, and Project Management
AGILITA AG is a shooting star among SAP partners: The Swiss company has been growing
strongly for years, recently expanded to Berlin, and won the SAP MEE Award for Partner
Excellence 2024 for GROW.
However, with growth comes complexity. The company manages more and smaller
projects, engages in international intercompany business, and has introduced a new
management level. Furthermore, the number of employees has more than doubled in just
three years, from 92 to 190. Both human resources and project management are
stretched thin, and transparency is at risk. To unify the departments and enhance
efficiency, managing director Sandra Völler has decided to adopt additional cloud
solutions. She has issued a clear directive to her team: “Get us ready to scale!”
Image source | SAP Germany, Walldorf, Germany. Protected by copyright.
PUBLIC
Propelling Your Business and Team Towards Excellence with SAP®
Solutions Designed for Key Operational Units
“An integrated HR management solution is simply a must
for companies of a certain size. I am very pleased with
the results: We can now support our employees even
better and grow more flexibly.”
Sandra Völler, Managing Director, AGILITA AG
AGILITA AG
Wallisellen,
Switzerland
www.agilita.ch
Industry
Professional Services
Employees
190
Products and Services
SAP implementations
Featured Solutions
SAP S/4HANA® Cloud Public Edition, SAP
SuccessFactors®, SAP Project and
Resource Management, SAP Business
Technology Platform, SAP Analytics
Cloud, SAP Cloud for Customer
10-15%
more time available in the
project management
office, thanks to seamless
processes
5%
lower total IT costs with fewer
siloed solutions and
redundant processes
Before: Challenges and Opportunities
• Efficiently and transparently organize the increasing number of employees across all business units
• Continue expansion into Germany and ensure optimal mapping of intercompany settlements
• Promote employee development through structured discussions
• Optimize onboarding in a dynamic growth environment
• Enhance support for the new management level of team leaders
Why SAP
• AGILITA is an SAP Gold Partner, familiar with the entire range of SAP® solutions
• The solutions can be easily integrated into existing SAP landscapes
After: Value-Driven Results
• All employees are integrated into the processes and benefit from a standardized solution
• Processes are clearer and more efficient, including resource planning, time tracking, and reporting
• The scalable solution allows AGILITA to react more flexibly to changes
• Intercompany business between Switzerland and Berlin is transparently mapped
• Best practices help with job descriptions, employee development, and much more
91784enUS(05/24) © 2024 SAP SE or an SAP affiliate company. sap.com/terms-of-use
Executive overview Objectives Solution Results Future plans
Propelling Your Business and Team Towards Excellence with SAP®
Solutions Designed for Key Operational Units
“An integrated HR management solution is simply a must
for companies of a certain size. I am very pleased with
the results: We can now support our employees even
better and grow more flexibly.”
Sandra Völler, Managing Director, AGILITA AG
AGILITA AG
Wallisellen,
Switzerland
www.agilita.ch
Industry
Professional Services
Employees
190
Products and Services
SAP implementations
Featured Solutions
SAP S/4HANA® Cloud Public Edition, SAP
SuccessFactors®, SAP Project and
Resource Management, SAP Business
Technology Platform, SAP Analytics
Cloud, SAP Cloud for Customer
10-15%
more time available in the
project management
office, thanks to seamless
processes
5%
lower total IT costs with fewer
siloed solutions and
redundant processes
Before: Challenges and Opportunities
• Efficiently and transparently organize the increasing number of employees across all business units
• Continue expansion into Germany and ensure optimal mapping of intercompany settlements
• Promote employee development through structured discussions
• Optimize onboarding in a dynamic growth environment
• Enhance support for the new management level of team leaders
Why SAP
• AGILITA is an SAP Gold Partner, familiar with the entire range of SAP® solutions
• The solutions can be easily integrated into existing SAP landscapes
After: Value-Driven Results
• All employees are integrated into the processes and benefit from a standardized solution
• Processes are clearer and more efficient, including resource planning, time tracking, and reporting
• The scalable solution allows AGILITA to react more flexibly to changes
• Intercompany business between Switzerland and Berlin is transparently mapped
• Best practices help with job descriptions, employee development, and much more
91784enUS(05/24) © 2024 SAP SE or an SAP affiliate company. sap.com/terms-of-use
Executive overview Objectives Solution Results Future plans
PUBLIC
Business Processes from the Cloud: A Game Changer
AGILITA has consistently prioritized the use of SAP® cloud
solutions, resulting in a significant boost in business. The
company is flourishing, and the number of employees is
increasing accordingly. With its new branch office in Berlin,
this Swiss company has successfully expanded into
Germany. Currently, there are 15 employees in Berlin, and
this number is expected to double every year. However,
growth has its downsides: It became increasingly difficult to
keep track of the team, and it was necessary to map the
intercompany business with the Berlin location. “We
wanted to bring transparency back to all units and have a
central overview of our employees, whether at home or
abroad,” explains Sandra Völler. “After all, our success
depends entirely on our team.”
Cloud power drives growth Targeted skills development
Employee appraisals are a vital tool providing guidance
and supporting the development of talented employees.
The managing director recognized opportunities to
enhance this process, along with improvements in vacation
planning and strategic team development. Additionally,
with the introduction of a new team leader level,
appropriate IT structures are needed, particularly for
managing resources. What is more, the existing SAP
S/4HANA® Cloud solution needed to map the entire
business model, including the rapidly growing and complex
licensing business, a factor overlooked when it was
implemented four years ago. Sandra Völler decided to
expand the use of SAP S/4HANA Cloud and introduce SAP
SuccessFactors® and SAP Project and Resource
Management. Image source | SAP Germany, Walldorf, Germany. Protected by copyright.
Executive overview Objectives Solution Results Future plans
Business Processes from the Cloud: A Game Changer
AGILITA has consistently prioritized the use of SAP® cloud
solutions, resulting in a significant boost in business. The
company is flourishing, and the number of employees is
increasing accordingly. With its new branch office in Berlin,
this Swiss company has successfully expanded into
Germany. Currently, there are 15 employees in Berlin, and
this number is expected to double every year. However,
growth has its downsides: It became increasingly difficult to
keep track of the team, and it was necessary to map the
intercompany business with the Berlin location. “We
wanted to bring transparency back to all units and have a
central overview of our employees, whether at home or
abroad,” explains Sandra Völler. “After all, our success
depends entirely on our team.”
Cloud power drives growth Targeted skills development
Employee appraisals are a vital tool providing guidance
and supporting the development of talented employees.
The managing director recognized opportunities to
enhance this process, along with improvements in vacation
planning and strategic team development. Additionally,
with the introduction of a new team leader level,
appropriate IT structures are needed, particularly for
managing resources. What is more, the existing SAP
S/4HANA® Cloud solution needed to map the entire
business model, including the rapidly growing and complex
licensing business, a factor overlooked when it was
implemented four years ago. Sandra Völler decided to
expand the use of SAP S/4HANA Cloud and introduce SAP
SuccessFactors® and SAP Project and Resource
Management. Image source | SAP Germany, Walldorf, Germany. Protected by copyright.
Executive overview Objectives Solution Results Future plans
PUBLIC
Visionary Transformation
“I was skeptical at first,” recalls Claudia Nietlisbach, project
manager and senior consultant at AGILITA. “Normally,
only large companies use solutions as comprehensive as
SAP® SuccessFactors®, so we were practically breaking
new ground here.” For Sandra Völler, there was no
alternative: “As enthusiastic users of SAP S/4HANA® Cloud,
it was only logical for us to introduce a human resources
solution from SAP. It makes implementation easier, and the
whole landscape is consistent.”
At the same time, AGILITA introduced a tool that enables
team leaders to plan their projects in detail, particularly in
terms of quickly and adequately identifying and allocating
resources.
Pioneering success in human resources Vision becomes reality
Sven Staub, head of customer experience, alongside
Claudia Nietlisbach, led the implementation. “We set up the
project as we would for a customer. I assumed the role of
the key user, and Claudia assumed that of an external
consultant.”
The smart approach paid off, enabling the changeover to
be completed within nine months with all modules fully
operational. “We stuck to the standard as much as
possible,” says Sven Staub. “In the end, we had a mix of
solutions that perfectly met our requirements.” All that
remained to be seen was whether the hoped-for benefits
would materialize.
Executive overview Objectives Solution Results Future plans
100%
more projects than three years ago
167%
more project managers than three
years ago
161%
more system users than three years
ago
Visionary Transformation
“I was skeptical at first,” recalls Claudia Nietlisbach, project
manager and senior consultant at AGILITA. “Normally,
only large companies use solutions as comprehensive as
SAP® SuccessFactors®, so we were practically breaking
new ground here.” For Sandra Völler, there was no
alternative: “As enthusiastic users of SAP S/4HANA® Cloud,
it was only logical for us to introduce a human resources
solution from SAP. It makes implementation easier, and the
whole landscape is consistent.”
At the same time, AGILITA introduced a tool that enables
team leaders to plan their projects in detail, particularly in
terms of quickly and adequately identifying and allocating
resources.
Pioneering success in human resources Vision becomes reality
Sven Staub, head of customer experience, alongside
Claudia Nietlisbach, led the implementation. “We set up the
project as we would for a customer. I assumed the role of
the key user, and Claudia assumed that of an external
consultant.”
The smart approach paid off, enabling the changeover to
be completed within nine months with all modules fully
operational. “We stuck to the standard as much as
possible,” says Sven Staub. “In the end, we had a mix of
solutions that perfectly met our requirements.” All that
remained to be seen was whether the hoped-for benefits
would materialize.
Executive overview Objectives Solution Results Future plans
100%
more projects than three years ago
167%
more project managers than three
years ago
161%
more system users than three years
ago
PUBLIC
Wave of Innovation after Go-Live
Two months after the launch, it is clear that employees
have made a seamless transition to the new system. The
structures put in place are having a positive impact. “Thanks
to the standardized processes for employee appraisals
and development, we can now support our team at an even
higher level,” says Sandra Völler. Additionally, the
introduction of role templates for job advertisements has
significantly saved time in recruiting.
“We benefit from best practices that we hadn’t even
considered before,” says Claudia Nietlisbach. For example,
performance management now addresses all roles
separately, including financial accounting, allowing AGILITA
to support its employees more individually.
Breakthrough in employee development Attention to detail provides clarity
AGILITA has also reached a milestone in terms of data
transparency: Project management now has an overview of
the availability of employees across all business units and
company codes. All invoicing and resource planning for
projects are consolidated into a single system.
In addition, the rapidly growing and highly complex
licensing and maintenance activities, including on-premise
solutions, reselling, and a commission model for cloud
solutions, are now detailed in SAP® S/4HANA® Cloud. This
ensures optimal transparency and provides valuable
insights for customer business and collaboration with SAP.
“We now have our entire business under one roof,” says
Sandra Völler, highlighting the system’s comprehensive
capabilities.
5%
of managers’ time saved by having
relevant data available when needed
5%
less administrative effort through
automation
Reduced
error rate for complex allocations
Executive overview Objectives Solution Results Future plans
Wave of Innovation after Go-Live
Two months after the launch, it is clear that employees
have made a seamless transition to the new system. The
structures put in place are having a positive impact. “Thanks
to the standardized processes for employee appraisals
and development, we can now support our team at an even
higher level,” says Sandra Völler. Additionally, the
introduction of role templates for job advertisements has
significantly saved time in recruiting.
“We benefit from best practices that we hadn’t even
considered before,” says Claudia Nietlisbach. For example,
performance management now addresses all roles
separately, including financial accounting, allowing AGILITA
to support its employees more individually.
Breakthrough in employee development Attention to detail provides clarity
AGILITA has also reached a milestone in terms of data
transparency: Project management now has an overview of
the availability of employees across all business units and
company codes. All invoicing and resource planning for
projects are consolidated into a single system.
In addition, the rapidly growing and highly complex
licensing and maintenance activities, including on-premise
solutions, reselling, and a commission model for cloud
solutions, are now detailed in SAP® S/4HANA® Cloud. This
ensures optimal transparency and provides valuable
insights for customer business and collaboration with SAP.
“We now have our entire business under one roof,” says
Sandra Völler, highlighting the system’s comprehensive
capabilities.
5%
of managers’ time saved by having
relevant data available when needed
5%
less administrative effort through
automation
Reduced
error rate for complex allocations
Executive overview Objectives Solution Results Future plans
PUBLIC
Into the Future with Artificial Intelligence
AGILITA has already relieved several key positions of time-
consuming work and assigned more employees to more
responsible tasks. However, the company’s plans are much
more extensive: The goal is to further automate processes
and enhance their efficiency, explains Sandra Völler. Joule
is a crucial component of this strategy. The company plans
to integrate the AI assistant into its SAP® cloud solutions to
further simplify and automate many workflows.
SAP SuccessFactors® will also be enhanced with an
onboarding module to help new team members get up to
speed quickly. Additionally, the project management tool
will be upgraded with improved analytics to provide a more
accurate view of resources, which will directly benefit
customers.
Automation, efficiency, and innovation Technology serves people
A management dashboard provides the management team
with a clear view of key performance indicators. This allows
decisions to be made based on data rather than on gut
instinct.
The bottom line is that these improvements should not only
bring the company’s working methods to a new level but
also increase employee satisfaction. “And that’s the most
important thing,” says Sandra Völler, “because our team is
and remains our greatest success factor.” At AGILITA, the
focus is on the employees. The innovative SAP solutions
support them with end-to-end processes and consistent
data at all times. This enables them to make well-informed
decisions — whether as project managers, in finance, in
sales, or in management. Sandra Völler is confident: “We
are definitely ready for the future.”
Executive overview Objectives Solution Results Future plans
Image source | SAP Germany, Walldorf, Germany. Protected by copyright.
Into the Future with Artificial Intelligence
AGILITA has already relieved several key positions of time-
consuming work and assigned more employees to more
responsible tasks. However, the company’s plans are much
more extensive: The goal is to further automate processes
and enhance their efficiency, explains Sandra Völler. Joule
is a crucial component of this strategy. The company plans
to integrate the AI assistant into its SAP® cloud solutions to
further simplify and automate many workflows.
SAP SuccessFactors® will also be enhanced with an
onboarding module to help new team members get up to
speed quickly. Additionally, the project management tool
will be upgraded with improved analytics to provide a more
accurate view of resources, which will directly benefit
customers.
Automation, efficiency, and innovation Technology serves people
A management dashboard provides the management team
with a clear view of key performance indicators. This allows
decisions to be made based on data rather than on gut
instinct.
The bottom line is that these improvements should not only
bring the company’s working methods to a new level but
also increase employee satisfaction. “And that’s the most
important thing,” says Sandra Völler, “because our team is
and remains our greatest success factor.” At AGILITA, the
focus is on the employees. The innovative SAP solutions
support them with end-to-end processes and consistent
data at all times. This enables them to make well-informed
decisions — whether as project managers, in finance, in
sales, or in management. Sandra Völler is confident: “We
are definitely ready for the future.”
Executive overview Objectives Solution Results Future plans
Image source | SAP Germany, Walldorf, Germany. Protected by copyright.