AGILITA: Transforming how teams work, learn, and connect through intuitive AI, smart data, and integrated cloud solutions
Find out how simplified work unlocks human potential
AGILITA, a fast-growing SAP partner and cloud ERP pioneer, set out to streamline onboarding and unify access to information across systems. With SAP S/4HANA Cloud Public Edition and the Joule copilot, the company accelerated employee ramp-up, simplified work, and empowered teams to focus on what matters most to the business and its customers.
| Industry | Region | Company Size |
| Professional services | Switzerland and Germany | >200 employees |
faster onboarding experience.
hour saved daily by each employee searching for information.
Head of Digital Experience Services, AGILITA
Reducing system friction so employees can focus on high-impact work
Driven by innovation, sustainability, and continuous learning, AGILITA has been expanding rapidly, but employees faced barriers that made that growth trajectory difficult to manage. New hires encountered fragmented systems, inconsistent interfaces, and knowledge locked away in separate SAP environments. Routine tasks became time-consuming, as experienced consultants were expected to step in as informal navigators rather than focus on strategic, high-value work.
The leadership team recognized that the consequences of these systemic challenges extended beyond operational inefficiency. Delays in onboarding put project timelines at risk, impacted customer satisfaction, and strained the agile culture that AGILITA strives to maintain.
To support sustainable growth and foster an engaged workforce, the organization needed a streamlined, intelligent way for employees to access the information and tools they need quickly and accurately. This approach would not only help eliminate information silos, cut onboarding time in half, and provide intuitive access to insights, but it would also empower employees to shift from searching for information to taking meaningful action with confidence.
Turning complexity into clarity and speed with AI and cloud ERP
To reduce onboarding time and simplify everyday work, AGILITA turned to the tools it helps customers implement: SAP S/4HANA Cloud Public Edition and the Joule copilot.
SAP S/4HANA Cloud Public Edition offers a standardized and unified ERP solution that AGILITA can use to scale efficiently. An intuitive interface, continuous innovation releases, and best-practice recommendations give teams a future-proof foundation without the usual IT overhead and downtime.
With Joule embedded across AGILITA’s IT landscape, employees can use natural language to find what they need instantly. A task that once took multiple clicks, calls, and application screens to complete now takes seconds.
To further strengthen workforce engagement and streamline talent processes, AGILITA integrated SAP SuccessFactors solutions with SAP S/4HANA Cloud Public Edition. The solution provides a unified system of record for people and skills data, delivers AI-driven self-services, and helps keep HR compliant with automatic regulatory updates. Employees gain a more intuitive, consumer-grade experience while HR team members automate their repetitive manual tasks.
AGILITA also adopted the SAP Project and Resource Management solution to enhance project staffing and collaboration. The tool introduces a shared workspace and intelligent matching engine that aligns consultants to projects based on real-time capacity, skills, and availability. This helps AGILITA allocate the right resources at the right time, balance workloads, and keep client engagements on track.
To support better decision-making, the SAP Analytics Cloud solution brings embedded planning, built-in business content, and natural-language insight discovery. Leaders gain real-time dashboards to monitor utilization, margins, and project risk, along with the ability to run scenario simulations before committing resources.
Together, these SAP solutions make day-to-day employee experiences lighter, smarter, and faster, unlocking the full potential of team members from their first day on the job.
Delivering faster impact by giving employees a smarter experience
By unifying cloud ERP, AI, analytics, and HR in a single intuitive experience, AGILITA has redefined how work gets done. New hires ramp up in half the time, with immediate access to tools, training, and data through a simplified interface and embedded AI guidance. Such accelerated onboarding translates into faster project staffing, earlier client value, and fewer interruptions for experienced team members, who no longer have to answer repetitive questions.
The company has also achieved measurable gains by simplifying and unifying how employees access tools, information, and insights. With streamlined navigation, intuitive interfaces, and quick access to answers in natural language, team members save up to an hour each day, allowing them to focus more on strategic work that deepens client relationships and supports critical innovation.
Across the business, decision-making has become faster and more informed. Leaders have real-time visibility into key metrics, such as resource utilization, profit margins, and project risk. They can spot trends, evaluate scenarios, and adjust plans with confidence so AGILITA can stay agile in a rapidly changing environment.
Most important, these improvements have elevated employee engagement and performance. People are empowered to do their best work with less frustration, more clarity, and smoother access to the information and processes that matter.
Exploring new AI capabilities to tailor interactions to the business
AGILITA isn’t stopping at faster onboarding and streamlined operations. The next chapter in its transformation focuses on personalization to make system responses more relevant, insights more contextual, and interactions more intelligent.
To accomplish this vision, the team plans to expand its use of Joule by tapping into retrieval-augmented generation capabilities. AGILITA can then ground AI outputs in business-specific content—for example, internal documents, playbooks, and process guides—that provide answers reflecting general knowledge and how each organization operates.
AGILITA is also exploring how to apply the AI skills and agent-based automation capabilities of Joule to new use cases across finance, project delivery, and beyond. By training AI on the nuances of its workflows, it hopes to eliminate friction and unlock more time for the work that genuinely moves the company forward.
The future is clear for AGILITA. By embedding AI into its workplace culture, employees of all roles, experiences, and seniority can optimize their business contributions with less effort and greater impact.
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