A cost-effective document management solution to centralize all onboarding documents.
With SAP SuccessFactors Onboarding 1.0 set for deprecation in 2026, organizations must manage years of onboarding documents that remain subject to legal retention. Strato Document Management for SAP SuccessFactors Onboarding offers a secure, low-cost way to manage these documents with keyword search, legal holds, and automated retention rules. This solution can be used to manage ALL onboardee documents - past, present and future.
Overview
Support transition to Onboarding by efficiently migrating all legacy documents.
Migrating years of SAP SuccessFactors Onboarding documents can be complex and time-consuming. Strato’s guided import tools and predefined templates simplify the process, allowing HR to upload, validate, and organize legacy files quickly. This helps teams complete their transition efficiently with minimal disruption or technical effort.
Strato provides HR and employees a single location for all onboarding documents.
Improve the onboarding experience by giving HR and employees a single, secure place to view both historical and new documents from the SAP SuccessFactors home page without switching systems.
Cut search time by organizing onboarding documents in one central location.
Save time and reduce compliance risk by keeping every onboarding document in one secure, well-organized digital file—accessed directly from SAP SuccessFactors.
Reduce audit risk with quick, accurate metadata and OCR search.
Incomplete or misplaced documents create audit and compliance risks. Improve decision-making by quickly locating accurate, current documents and ensuring nothing is missing during compliance reviews.
Lower exposure to compliance risk by effectively managing onboarding documents.
Reduce compliance risk by keeping onboarding documents secure, accessible only to the right people, and retained in line with statutory and organizational requirements.
Details
Solution type
Extensions and Add-ons
Industry
Cross-Industry
Compatibility
Works with
SAP SuccessFactors Onboarding
Features
Support global compliance with localized document storage.
Strato stores onboarding documents in regional data centers and applies encryption, access controls, and automated retention rules. It supports adherence to GDPR and other privacy frameworks by managing documents within required geographic boundaries.
Automate document organization for accurate records.
Strato organizes documents using preset categories, metadata, and retention rules. It automatically classifies files as they are added, standardizes naming and structure, and maintains consistent organization across onboarding and HR processes.
Strengthen oversight with built-in audit controls.
Strato captures detailed audit trails, applies legal holds, and records activity logs for all document actions. These controls support governance requirements and provide a complete record of updates, access events, and document lifecycle changes.
Strato manages documents for the legacy and go-forward Onboarding solutions.
Strato stores and manages documents from both the legacy and the go forward SAP SuccessFactors Onboarding solutions. It centralizes files created across different systems and timelines to maintain a unified, consistent onboarding document set.
Accelerate go-live with preconfigured setup.
Strato provides preconfigured folder templates, metadata structures, and retention rules that streamline deployment. Its rapid setup model reduces configuration steps and enables HR teams to activate core document-management capabilities quickly.
Plans and pricing
All plans include:
- Includes capabilities for storing, organizing, and governing all onboarding documents within SAP SuccessFactors.
- Includes preconfigured metadata fields and document categories delivered as part of the standard onboarding folder structure.
- Includes Strato’s search functionality and predefined folder structures for organizing and locating onboarding-related documents.
- Includes role-based access configuration aligned with SAP SuccessFactors permissions for secure onboarding document handling.
- Includes pre-delivered retention rules and lifecycle settings for onboarding documents, configurable to meet regional policy requirements.
- Includes utilities for bulk loading onboarding documents from legacy systems into Strato, with support for mapped folders and metadata.
- Includes the ability to store legacy onboarding files and new SAP SuccessFactors Onboarding documents in one consolidated repository.
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Technical Information
Technical details
| Solution type | Extensions and Add-ons |
| Category | Human Capital Management |
| Industry | Cross-Industry |
| Works with |
|
Deployment and operations
The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.
| Deployment |
|
| Globalization |
|
| Operations |
|
Security and compliance
The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.
| Security |
|
| Compliance |
|
| Privacy policy |
SAP's privacy policy is not applicable to the use of this app. Please refer to the privacy policy provided by this app's partner. |
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Resources
Detailed Product Brochure
Feature Scope Description
Implementation Overview
Publisher
SpinifexIT Global Pty Ltd
SpinifexIT simplifies and enhances SAP SuccessFactors HR and payroll processes through innovative, reliable, and human-centered solutions. With over 20 years of expertise, we empower organizations to optimize operations, improve accuracy, manage compliance and navigate HCM migrations with confidence. Our mission is to be the Global go-to partner for SAP HCM cloud transformation from Move to post-migration operations, transactions and compliance. We deliver smart, purpose-built solutions across three core pillars: HCM Migration & Implementation Accelerators enabling seamless transitions to SAP with expert guidance and powerful tools. HR & Payroll Optimization, Transaction & Compliance Solutions driving efficiency and accuracy while maintaining regulatory compliance. Rooted in innovation, built on trust, and driven by a people-first approach, we help customers and partners simplify the complexities of SAP and achieve long-term success.
More solutions provided by {{publisher}} SpinifexIT Global Pty Ltd
products
2002002993,2001000544,2001011445
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