Make time recording and access control an integral part of your SAP SuccessFactors system
Companies can easily manage all time and attendance tasks, their entire access control, and visitor experience in their SAP system. They control these critical and sensitive business tasks with maximum ease of use and security in SAP SuccessFactors.
Overview
Record working times accurately and reliably
Time recording via terminals is simple, intuitive and fast. It ensures error-free recording of all employee attendances. Thanks to the full integration of time terminals with the SAP Business Technology Platform, all booking data is available in real time in the SAP SuccessFactors Time Sheet.
Take full advantage of your SAP system
Integrating time recording, access and visitor management directly in SAP SuccessFactors means to fully leverage the capabilities of your SAP System. Familiar, intuitive and process-oriented handling, regardless of whether with mobile, browser, tablet or terminal.
Meet the highest IT security standards
The only system truly based on SAP Business Technology Platform and thus optimized for the company's SAP IT structure and strategy, as well as for current and future cyber security and compliance requirements. The open modular system can be extended to include third-party or enterprise applications.
Benefit from a worldwide service
We guarantee worldwide service through our worldwide sales offices, our partner concept, our cooperation with SAP consulting firms, and our long-standing partnership with SAP.
Extend your HR system to include the aspect of security for people and buildings
Ensure workplace security for your employees, your equipment, your visitors and your offices. The solution supports a holistic approach through seamless integration of these core processes in SAP SuccessFactors.
Details
Solution type
Extensions and Add-ons
Industry
Cross-Industry, Consumer Products, Automotive, Chemicals, Engineering, Construction, and Operations
Compatibility
Works with
SAP SuccessFactors Employee Central
Features
Integrate terminal-based time recording with SAP SuccessFactors
Times and activities are recorded on-site or in the office, at the time terminal, via smartphone, or automatically when the door is opened. Time events are transferred in real time to the SAP SuccessFactors Time Sheet, reducing errors thanks to correction options and plausibility checks.
Extend your time management with comprehensive time recording functionalities
You can realize complex time tracking, including shift schedule checks with rules for overtime and undertime, core time violations, and breaks to extend SAP SuccessFactors Time Management. Automatic e-mail notifications for shift violations and incorrect bookings are integrated.
Control access to buildings and workplaces directly from your SAP system
Real-time data on all employees and visitors, as well as comprehensive zone management for all entries and exits, form the basis for reliable access control management. This way, you always know who is on the company premises. This provides also the basis for comprehensive evacuation management.
Simplify access control - with role-based access rights
Physical access rights are based on an employee's role in the company. If the role is changed in SAP SuccessFactors, the access rights change automatically and immediately. Authorizations can also be linked to shift schedules so that employees only have access to their workplace during shift times.
Digitize your visitor management
The solution provides comprehensive functions for planning visits, check in and out, and managing and analyzing visitor data. Visitors are issued with badges upon arrival, which already contain all necessary access rights. Free and secure visitor traffic with restriction to specific times and zones.
Plans and pricing
All plans include:
- Direct launch of jay cloud apps from SAP SuccessFactors homepage via Single Sign-On
- Comprehensive device management - administration, communication and monitoring of the dormakaba time terminals and access devices
- Own tenant on the SAP Business Technology Platform for each customer, including test and productive system
- jay cloud utilises the role-based authorisation concept of SAP SuccessFactors
- Central system monitoring and pro-active system maintenance (processes, interfaces and hardware devices)
- Comprehensive media management (cards, smartkeys,biometric, mobile credentials)
- Integration with various HR and TMS systems (SF Time Tracking, SF Time Sheet, SAP S/4 HCM, MS Dynamics - Hubdrive, others)
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- Connect with your SuccessFactors test or demo system - test the integration with SuccessFactors
- Synchronize unlimited master data such as companies, departments, employees, user authorizations (data will be automatically deleted after 3 months)
- Connect virtual devices such as time recording terminals, access manager, access readers
- Test and utilize all the applications and functions described above for time recording, access control and visitor management.
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- Record and validate time events on time terminals and real-time transfer to SAP SuccessFactors Time Tracking Service and Time Sheet
- Reporting of successful, missing or rejected bookings, reasons for rejections or non-submitted bookings
- Display of the employee's SAP SuccessFactors Time Sheet on the time recording terminal
- Display of balances, bookings and error messages on the terminal
- Notification e-mails to employees or managers in case of incorrect bookings
- RFID cards and mobile vouchers can be managed in SAP SuccessFactors
- SAP certified interface for SAP Time Tracking Service and Time Sheet
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- Includes all features of Time Standard Edition plus the following
- Record time events on mobile or desktop web terminal or on time recording terminals
- Extended validation checkings: rounding rules, scheduled working times (overrun, undercut, core time violation), split bookings to different time type
- Time Correction App (correction of bookings, re-booking, deletion of bookings) for employees, time keepers, HR managers
- Booking Viewer App with enhanced reporting: booking lists, shift report, time sheet data is shown on terminals and web terminal
- Workflows: notifications in case of work schedule violations, approvals by manager
- Special functions: time pairing, support for multiple employments, allocation of costs and accounts, contractor management
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- Role, functional and location based physical access control for all employees, based on the SF position management
- Access management for contractors and external employees that are not managed in SuccessFactors.
- Grant access based on the employees' work schedules
- Workflow for the approval of access authorizations
- Mobile access (digital key) via smartphone - the smartphone is used like an ID-card
- Attendance board - view presence status of all employees and external persons (on the basis of the last time or access event)
- Remote door opening functionality with webcam, e.g. for gates, parking lots and driveways
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- Pre-registration of visitors by the host, a deputy or the receptionist
- Adding and managing visitors and contractors (centrally or per reception or location) incl. self-registration and taking a photo
- Check-in and -out process with self service functionalities (e.g. at a kiosk-terminal)
- Print visitor passes and hand out visitor cards including access authorizations
- Have forms such as safety instructions confirmed or signed (e.g., on the tablet).
- Manage receptions - each reception is independent. Configure devices such as tablets, card readers. Define rules and form templates per reception desk
- Monitoring and reporting of visits, visitor data, visitor forms (notify when expired or short before expiration)
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- Efficient evacuation management based on real time data from access control, visitor management and time recording.
- In an emergency, the system enables fast and orderly evacuation: people are registered as safe at muster points, the last known location of missing persons provides vital assistance to rescue services
- The evacuation status is instantly visible to everyone on site - through light signals at assembly points, terminals, and mobile registration devices.
- The assembly point for evacuations is equipped with modern technology, such as RFID readers. It enables people to be registered quickly and efficiently in the event of an evacuation.
- Employees can independently check themselves out at the assembly points.
- Continuous dynamic updating of the database by continued recording of current bookings during the evacuation.
- Evacuation and fire drills can be conducted quickly and without long waiting times. Regular and effective evacuation drills increase the safety of your staff.
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- Sample Price for a Time Basic User (Tiering price, 1-199 User)
- Features see Time Basic Edition
- Please note: Prices may vary slightly across dormakaba's market organizations.
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Technical Information
Technical details
| Solution type | Extensions and Add-ons |
| Category | Core HR and Payroll |
| Industry | Cross-Industry, Consumer Products, Automotive, Chemicals, Engineering, Construction, and Operations |
| Works with |
|
Deployment and operations
The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.
| Deployment |
|
| Globalization |
|
| Operations |
|
Security and compliance
The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.
| Security |
|
| Compliance |
|
| Privacy policy |
SAP's privacy policy is not applicable to the use of this app. Please refer to the privacy policy provided by this app's partner. |
terms-and-conditions-url
https://www.poksundo.com/en/agb-gtc
technical-name
2001015356
is-partner
true
support-email
mailto:support@poksundo.com
Resources
Video: jay cloud Time Tracking and Access Management - Overview
Sales Brochure jay cloud
Video: SAP and dormakaba: How Can Companies Digitize Their Security Systems?
Publisher
Poksundo GmbH
Poksundo GmbH is a spin-off of the dormakaba Group, founded in June 2017. We develop and operate new digital services based on the SAP Business Technology Platform. Poksundo supports two leading providers of ERP software and access and security solutions in digital transformation.
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