Manage the procurement process effectively using budget planning and execution
The Budget Control solution allows you to create and manage budgets for all your purchasing processes in SAP Business ByDesign. This will allow an organization to plan the expenditure by year, month and quarter, and monitor the availability of the funds for a project or operations.
Overview
Plan and monitor expenditure in real-time
This solution allows an organization to create expenditure plans by company, cost center, or directly by General Ledger accounts. It can optionally include an approval process to stay compliant and help with the audit process.
Limit the expenses
This solution is tightly coupled with the procurement process. It will allow the purchasing process to continue only when there are sufficient funds available for purchase.
Control spending at each level
The solution allows and monitors pre-encumbrance funds and encumbrance funds w.r.t. each budget category for a finite time period. This allows an organization to estimate and plan the expenses on the horizon.
Details
Solution type
Extensions and Add-ons
Industry
Cross-Industry, Wholesale Distribution, Engineering, Construction, and Operations, Public Sector, Aerospace and Defense
Compatibility
Works with
SAP Business ByDesign
Features
Customized Budget Categories
Create your own customized budget categories by the company or cost center. Define your own customized list of G/L accounts per category. In case you have too many categories and a large number of G/L accounts for each, you can upload them via an excel template.
Monitor and review revisions to the budgets
After the budgets are defined, any additions or subtractions to the budgeted amounts need to go through a well defined revision process. It has a built in approval process, with the option to attach relevant emails and documents. This helps with the audit as you can track the changes.
Associate each purchase with a Budget
This solution allows the budget entry to be associated with each purchase document (shopping cart, purchase order or supplier invoice) at the line item level. This allows fine grained control of every purchase in the organization.
Plans and pricing
Budget Control Solution: Standard
Complete Budget Control add-on solution
Define Budget Categories by Company/Cost Center/GL Accounts
Include control for Shopping Carts/Purchase Orders/Supplier Invoices/Journal Entries
Standard Edition. All functionalities included
Budget Control for Shopping Carts, Purchase Orders & Supplier Invoices
Budget Control for Manual Journal Entries
Pre-Encumbrance & Encumbrance Amounts
Approval process for Budget Revisions
- Minimum contract 3 years
Complete Budget Control add-on solution
Define Budget Categories by Company/Cost Center/GL Accounts
Include control for Shopping Carts/Purchase Orders/Supplier Invoices/Journal Entries
Standard Edition. All functionalities included
Budget Control for Shopping Carts, Purchase Orders & Supplier Invoices
Budget Control for Manual Journal Entries
Pre-Encumbrance & Encumbrance Amounts
Approval process for Budget Revisions
