The best Digital Employee File – Seamlessly Integrated into SAP SuccessFactors HCM
Employee File brings together all documents and data on each employee in one view, providing HR staff with quick and easy access to all relevant information. As a single repository for all files relating to an employee, it is a vital foundation for the automation of HR document workflows and perfect for the GDPR-compliant handling of HR files in SAP. Centric provides frequent updates to enhance its functionality and usability on a regular basis.
By Centric Cloud Solutions GmbH
Overview
Cut administrative workload and accelerate HR Processes by up to 90%
A significant portion of HR work still consists of administrative tasks. Employee File reduces manual effort by automating document handling, workflows, and lifecycle management. Customers report saving up to 90% of the time spent on critical HR processes by automating HR document workflows directly within SAP SuccessFactors.
Accelerate HR transactions
Find, manage, and process employee documents effortlessly through intuitive navigation, full-text search, and direct SuccessFactors integration — boosting response times and overall productivity.
Strengthen shared services
Equip decentralized teams and Shared Service Centers with immediate, secure access to employee files, fostering collaboration across different locations without redundant processes. The seamless integration of HR Shared Services SAP SuccessFactors with Centric solutions creates the ideal foundation for an efficient, responsive and scalable HR organization.
Details
Solution type
Extensions and Add-ons
Industry
Cross-Industry, Retail, Automotive, Banking, Aerospace and Defense
Compatibility
Works with
Features
Centralized digital personnel records - access anywhere, anytime
Securely store all employee documents in SAP SuccessFactors and SAP HCM in one location. Access them easily through modern SAP Fiori interfaces with a flexible, mobile-optimized user experience. Access the digital personnel file from any device via SAP SuccessFactors or Launchpad.
Customizable file structures - Define file structure freely
Define dynamic file structures tailored to different countries, entities, or user groups, ensuring a perfect fit for any organization, and even supporting multi-country SAP SuccessFactors deployments. Adapt structures to your needs, including dynamic folder rules and document type-based access.
Integrate documents with scan or drag & drop HR document integration
Easily upload certificates, contracts, and medical records into the employee file using drag & drop or connect your scanner or a scan provider service and capture documents and load them automatically into files. Automatically assign metadata for faster archiving.
Plans and pricing
All plans include:
Free Trial Edition
Document preview, scroll function
Full text search
Resubmission, reminder, note function
Includes 1 User For 14 DaysFree- Maximum contract 14 days
Document preview, scroll function
Full text search
Resubmission, reminder, note function
Includes 1 User more than 2,000 Employees
SAP SuccessFactors & SAP HCM integration
Customizable file structure
Document preview, scroll function
Full text search
Resubmission, reminder, note function
upport for ESS & MSS functions
Price upon requestSAP SuccessFactors & SAP HCM integration
Customizable file structure
Document preview, scroll function
Full text search
Resubmission, reminder, note function
upport for ESS & MSS functions
up to 1,000 Employees
SAP SuccessFactors & SAP HCM integration
Customizable file structure
Document preview, scroll function
Full text search
Resubmission, reminder, note function
Support for ESS & MSS functions
Includes 1000 Employees Per YearEUR 8,640.00- + EUR 2500.00 Setup Fee
- Minimum contract 3 years
SAP SuccessFactors & SAP HCM integration
Customizable file structure
Document preview, scroll function
Full text search
Resubmission, reminder, note function
Support for ESS & MSS functions
Includes 1000 Employees 1,001 to 2,000 Employees
SAP SuccessFactors & SAP HCM integration
Customizable file structure
Document preview, scroll function
Full text search
Resubmission, reminder, note function
Support for ESS & MSS functions
Includes 2000 Employees Per YearEUR 17,280.00- + EUR 2500.00 Setup Fee
- Minimum contract 3 years
SAP SuccessFactors & SAP HCM integration
Customizable file structure
Document preview, scroll function
Full text search
Resubmission, reminder, note function
Support for ESS & MSS functions
Includes 2000 Employees
Customer reviews
Technical Information
| Solution type | Extensions and Add-ons |
| Category | Core HR and Payroll |
| Industry | Cross-Industry, Retail, Automotive, Banking, Aerospace and Defense |
| Works with |
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The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.
| Deployment |
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| Globalization |
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| Operations |
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The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.
| Security |
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| Compliance |
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| Privacy policy |
SAP's privacy policy is not applicable to the use of this app. Please refer to the privacy policy provided by this app's partner. |
Resources
Digital Employee File for SAP
Overview Employee File Editions
Registration Trial Account
Centric Success Stories
Success Story DACHSER "Centric Employee File and Payslip Box for speed and cost savings in HR"
Success Story Employee File "Automated HR document processes at RATIONAL AG"
Publisher
Centric Cloud Solutions GmbH
As part of the Centric Group, an international IT services provider, Centric Cloud Solutions develops SAP SuccessFactors extensions for HR document processes. Only a small portion of the solutions featured in the SAP Store carry the label Spotlight+ - the most successful ones, and our solutions are among them. We are fully committed to SAP’s Business Technology Platform and offer easy to use solutions based with high usability on the latest Fiori design. More than 120 companies in more than 25 countries already rely on our document management solutions. All our solutions are fully integrated with SAP SuccessFactors and SAP HCM. This means: Business data is read directly from SAP SuccessFactors and SAP HCM at runtime, no data synchronization is needed. Our customers benefit from our extensive product portfolio, innovations like our AI-based document classification, an attractive pricing model and short implementation times.
