AI-powered Bot platform for Utility Bill Processing for SAP S/4HANA
Generative AI based platform to automate and optimize the processing of Utility invoices that any organization’s Accounts Payable needs to pay. AutoPilot bots automatically log into the Utility Vendors websites daily and pull new invoices and send them for processing. The bots automatically assign the appropriate G/L accounts and cost centers intelligently and send these invoices to AP processors.
Overview
Time saving with automatic invoice retrieval for Vendor websites
Eliminate all the manual tasks of your AP personnel and facilities administrators having to log into various utility vendors websites to download the invoices. Keeping track of various accounts with the utility providers is a huge task typically handled through some spreadsheets and other ad hoc tools.
Prevent utilities shutdown by continuing processing utility invoices
Automatically monitor all the utility accounts for all facilities/assets and ensures that all bills are paid on time and accounted for. It ensures that no services are cut off because someone forgot to process the bills. Facilities managers have full visibility across all assets and locations.
Better visibility into Utilities spend across all assets
Get a visual map view of all the assets, and empower business users to drill down into the details of the utility vendor accounts and the related G/L accounts and cost centers. A clear history of all the bills paid provides business users with the chance to plan better for the future.
Details
Solution type
Extensions and Add-ons
Industry
Cross-Industry, Consumer Products, Oil, Gas, and Energy, Chemicals, Public Sector
Compatibility
Works with
Features
Automatic Retrieval of Utility Bills
Automatically retrieve utility bills from the vendor websites and process them. If the invoices are received by email, they can automatically be retrieved, extracted and processed. This eliminates the need for manual tasks.
Automatic account assignment
Assign the cost center and G/L account and other accounting cost objects automatically based on the asset, vendor and vendor account. It can be trained on the customer's assets, vendor codes and accounting structure.
Full visibility into utility invoices across all assets
Facilities managers and Accounts payable managers have full visibility of the spending across various utility vendors and categories. This allows for better planning and optimization of costs. Facilities managers can also try to track their consumption and try to adjust their sustainability goals.
Plans and pricing
All plans include:
Free Trial
Web and email channel with SAP S/4HANA integration
Includes 1000 Invoice volume For 3 MonthsFree- Maximum contract 3 months
Web and email channel with SAP S/4HANA integration
Includes 1000 Invoice volume Standard
Web and Email channel with SAP S/4HANA integration with a 4,800 invoices per year
Includes 4800 Invoices Per YearUSD 24,000.00- + USD 25000.00 Setup Fee
- Minimum contract 2 years
Web and Email channel with SAP S/4HANA integration with a 4,800 invoices per year
Includes 4800 Invoices Enterprise Premium
Web, email and paper channel with SAP S/4HANA integration and 12,000 invoices a year.
Includes 12000 Invoice volume Per YearUSD 48,000.00- + USD 50000.00 Setup Fee
- Minimum contract 2 years
Web, email and paper channel with SAP S/4HANA integration and 12,000 invoices a year.
Includes 12000 Invoice volume
Technical Information
| Solution type | Extensions and Add-ons |
| Category | Enterprise Resource Planning |
| Industry | Cross-Industry, Consumer Products, Oil, Gas, and Energy, Chemicals, Public Sector |
| Works with |
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The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.
| Deployment |
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| Globalization |
Internationalized for global customers This product has been internationalized to meet the needs of global customers (e.g. the use of Unicode). |
| Operations |
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The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.
| Security |
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| Compliance |
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| Privacy policy |
SAP's privacy policy is not applicable to the use of this app. Please refer to the privacy policy provided by this app's partner. |
Resources
AutoPilot for Utility Bill Processing
AutoPilot for SAP ERP
Publisher
SmartDocs Inc
SmartDocs is a comprehensive Enterprise Source to Pay tech platform enabling organizations to quickly and continuously realize Source to Pay innovations. Our focus is to work with companies to discover the optimal path for all internal and external stakeholders to accomplish their Source to Pay jobs. Our approach is to ensure each P2P task is synchronized with the strategic P2P corporate strategy. The platform is powered by our AI based infrastructure to deliver stable end-to-end process optimizations to achieve minimum footprint and maximum digitization through integrated seamless solutions to achieve your goals. The suite of SmartDocs S2P solutions is fully integrated with SAP and Microsoft Teams. SmartDocs is a partner of both SAP and Microsoft. SmartDocs software is available both as cloud-based and on-premises deployment models.
