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SAP Extended Enterprise Content Management by OpenText

Connect all of your structured data and unstructured content to help you work smarter across your business processes.

How asset-intensive industries can maximize the value of data

Fuel digital innovations with end to end intelligent content management

Reimagine business through fully digitalized processes and real-time information. The SAP Extended Enterprise Content Management (SAP Extended ECM) application by OpenText covers everything from document and records management to information retrieval and collaboration by connecting e-mails, documents, and other content to core business processes.

  • On-premise and private cloud deployment
  • Process-centric collaboration
  • Content-centric workflow
  • Enterprise archiving and document capture

Key Benefits

Simplify access to all relevant information

Gain a 360-degree view of all information as part of your business processes across departments and office locations. 

Improve business efficiency

Streamline IT, cut application and admin costs, and optimize resource consumption. Shorten cycle time by integrating content with transactions and workflows.

Mitigate compliance risk

Reduce regulatory compliance risk by implementing a DoD 5015.2-certified records management solution for all unstructured content, including physical records.

Key Capabilities

Process-centric collaboration

  • Integrate with Microsoft Office 365 to support online co-editing, Microsoft Team integration, and more collaboration options
  • Leverage business workspace features to strengthen internal collaboration, ensure accurate information disclosure, and reuse traditional corporate content 

Document management

  • Link any piece of electronic content to business processes to make it easier to find and share content
  • Ensure information accuracy and currency through document version control, access control, and audit trail capabilities
  • Help users find what they need, when they need it 


Document capture

  • Manage scanning requirements with automated metadata tagging and enhanced image scanning
  • Support key business systems and all major scanning hardware to turn paper documents into digital business assets
  • Render content into standardized formats automatically to ensure future readability

Records management

  • Provide a certified records management program that spans multiple SAP and non-SAP systems
  • Manage electronic and physical records throughout their lifecycles
  • Create classification plans, retention periods, and disposition policies – and place items scheduled for destruction on hold

Content access

  • Retrieve business-related documents from any location to ensure consistent information flow and efficient global business processes
  • Integrate content from multiple SAP and non-SAP systems to create process-oriented, virtual views directly in your SAP system

Enterprise archiving

  • Archive petabytes of digital ECM and SAP content in a common archive store
  • Write content onto alternate, unchangeable storage media; time-stamp it; and then retain audit trails within the archive
  • Identify duplicate instances of content within the file system to eliminate redundant copies

Content-centric workflow

  • Replace paper-based processes with content-centric ones
  • Integrate documents with workflows from SAP solutions  

Build a business case

Records management

Automate and document the deletion of personal data and related content in managing customer records in compliance with legal requirements for data retention and destruction.

Volumes of data

Tightly integrates unstructured content with transactional SAP processes providing fast access and control across the enterprise making records easily available and improving efficiency.


Integrates content from disparate systems to speed operations, reduce shutdowns and outages, and boost up-time revenue with immediate access to keep assets at peak performance.

What are analysts saying about SAP?

Total Economic Impact of SAP Solution Extensions for asset-intensive industries

Discover the study conducted by Forrester to examine the costs and benefits of SAP Solution Extensions from Utopia and OpenText for enterprise content management, master data governance and enterprise asset management. According to this study, customers can recoup their cost in seven months with an ROI of 281%.

Accelerate your move to SAP S/4HANA

SAP Extended ECM by OpenText and SAP Information Lifecycle Management provide advanced content management to support your move to SAP S/4HANA and create intelligent operations. Enable legacy decommissioning, reduce the size and cost associated with large databases, and achieve regulatory compliance.

Technical Information

This product is deployed in the cloud and is available in the private cloud, so you can access your software from any Web browser. Customer log-in required.

Pricing and Packaging

SAP Extended Enterprise Content Management by OpenText can be run in a dedicated private managed cloud and on-premise environments.

Get Started

Jump-start your implementation and drive ROI by collaborating with industry experts, consultants, and support engineers throughout your journey.


Transform your business quickly and effectively by taking advantage of our holistic service and support plans, expert consulting services, custom application development, proven best practices, and deep industry and technical knowledge.


Help keep your SAP solutions running at peak performance with our IT experts and support services, including long-term plans, embedded teams, remote technology support, self-service portal, and innovation strategies.

Security and compliance

Focus on your business and customer relationships. SAP maintains data center, privacy, and product security standards.

Additional Products

Looking for more enterprise content management extensions to meet your business needs?

SAP Archiving and Document Access by OpenText

Store, archive, and retrieve all types of documents used in SAP processes and applications with our archiving and document access software.

SAP Document Presentment by OpenText

Maximize the impact of customer communications by creating documents personalized for each customer.

SAP Invoice Management by OpenText

Simplify the creation and management of purchase orders and invoices to streamline your entire accounts payable operation.

Questions? Get in touch!

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