HR Document Management in SAP SuccessFactors
Enable completely paperless cloud based HR function for your company. Electronically upload, access and maintain all HR related documents in a secure and central location. Give employees, managers and your HR department structured access to their personnel files.
By Zalaris ASA
Overview
Process Integration
Fully integrates into standard solutions, like SAP SuccessFactors Employee Central, Recruiting, Onboarding, Performance & Goals etc. and other ERP software processes, like payroll, triggering automatic document generation. More automation equal less manual intervention.
Save time & cost with process automation
Reduces the overall time taken to process documents, saving HR time and money. User-friendly desktop and mobile platforms increases efficiency and ensures that your HR team and workforce have instant access to their personnel records wherever they are and at any time. Use fulltext search functionality to easily find relevant information in your personnel files. Import, export, move documents in multiple formats into your files and convert to PDF.
Grow with a Scalable soluion
Content can be maintained with the eFile Workspace where HR administrators can decide what actions should be taken, or moved to the eFile Recycling Bin where the HR team can manage documents that are nearing their deletion time. All these functions are ideal for a scaling organisation with growing HR demands over multiple work locations. The cloud services provided by the eFile can be easily adapted to the growing demands of your IT.
Process your Content GDPR compliant
Role-based access encourages employee self-service whilst maintaining system security. Personalised document storage and deletion rules, depending on individual organisations governance processes, makes this solution data compliant.
Details
Solution type
Extensions and Add-ons
Industry
Insurance, Chemicals, Banking, Public Sector, Cross-Industry
Compatibility
Works with
This product is compatible with or enhances the functionality of these SAP solutions but doesn't require them.
- SAP SuccessFactors platform
- SAP SuccessFactors Onboarding
- SAP SuccessFactors HCM Core
- SAP SuccessFactors Employee Central
- SAP SuccessFactors Recruiting
- SAP Business Technology Platform
- SAP HANA Cloud
Features
Mobile access
The document management solution on cloud is a time-saving self-service system, empowering employees, managers & HR teams to access documents via a desktop or on-the-go mobile platform.
SAP HCM & SAP SuccessFactors HXM integration
Document management is seamlessly integrated into existing SAP SuccessFactors HXM and SAP HCM systems, promising a smooth and swift implementation process. Automatic HR document generation takes place effortlessly.
Personalised document storage and deletion rules
Effective document storage for the entire employee lifestyle and the solution supports a global structure for multi-country clients. It offers personalised storage and deletion rules, tailored to your organisation's governance processes.
Role based access
Based on defined roles and authorisations users can access, upload and maintain all personnel documentation. The solution is a self-service product, ensuring information, data and records are managed and retained through defined workflow eliminating any room for errors.
Plans and pricing
All plans include:
- sFTP usage for asynchronous intergation processing (upload documents with QR-code, upload documents by naming convention)
- CMIS archiving (store content in cloud-archiv using CMIS standard)
- Document conversion (convert multiple input formats into PDF, PDF security, OCR indexing for fulltext-search)
- Application usage for employees, Manager access to their team, HR access to allowed employees (using role based permissions)
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Technical Information
Technical details
| Solution type | Extensions and Add-ons |
| Category | Core HR and Payroll |
| Industry | Insurance, Chemicals, Banking, Public Sector, Cross-Industry |
| Works with |
|
Deployment and operations
The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.
| Deployment |
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Security and compliance
The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.
| Security |
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| Compliance |
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| Privacy policy |
SAP's privacy policy is not applicable to the use of this app. Please refer to the privacy policy provided by this app's partner. |
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Resources
Zalaris eFile benefits
Zalaris eFile product video
How to successfully digitise and rollout employee personnel files
Publisher
Zalaris ASA
Transform your HR & Payroll with confidence using Zalaris' proven expertise as a leading global SAP SuccessFactors partner. With over two decades of experience and a proven track record of delivering successful SAP-based HR and payroll transformation projects for clients across multiple industries and geographies, Zalaris is equipped with the domain expertise to ensure smooth and high-quality HCM and HXM transformation journeys that deliver on planned business outcomes.
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