Electronically Collect and Validate IRS Forms W-8 and W-9
An online tool to collect IRS Forms W-8 & W-9 electronically with real-time validation based on IRS guidelines. Easy to use, it ensures the right form is submitted and accurate. eForms can integrate with SAP Ariba’s onboarding and support full client branding.
Overview
Simplify IRS tax form collection and validation
Streamline the collection and validation of IRS Forms W-8 and W-9 by managing the process electronically. Reduce the burden and risk associated with manual tax form handling. Eliminate the need to collect, validate, and store paper tax documents, freeing your team to focus on more strategic business priorities.
Increase the accuracy and validity of tax form collection
Your books and records and tax form data will be passed back to Comply Admin, your secure back-office Administration application, that utilizes built-in validation rules that instantly checks the tax form for accuracy and completeness. This real-time validation greatly reduces the likelihood of errors, ensuring that the forms submitted are complete and accurate from the start.
Improve your documentation workflow
The most effective time to collect tax documentation is during onboarding, ensuring you know who you’re paying and what to withhold before any payments are made. With Comply eForms fully integrated into SAP Ariba’s onboarding workflow, such as SAP Ariba Sourcing, SAP Ariba Procurement, and SAP Ariba Supplier Management, you can electronically collect and validate tax forms with just a click.
Details
Solution type
APIs and Technical Components
Industry
Cross-Industry, Retail, Consumer Products, Banking, Travel and Transportation
Compatibility
Works with
Features
Digitally guided submission and validation of IRS forms W-8/W-9 within SAP Ariba
Guide suppliers through a user-friendly, intelligent form submission experience. As they enter their information, the system dynamically directs them to the correct IRS form type and offers in-context assistance to support a smooth and accurate submission.
Streamlined with API technology
Our cutting-edge API technology extracts crucial information from the onboarding questionnaire and seamlessly populates the relevant fields in Comply eForms, simplifying the supplier's experience.
Form validity and automated resolicitation
Forms submitted through eForms undergo a thorough validation process against our stringent rule set to ensure their validity. Any detected issues will be promptly presented in your Comply Admin portal, providing you with a convenient platform to rectify and resolve them effortlessly.
Plans and pricing
Enterprise License
Access to Comply eForms, electronic IRS form collection application, and Admin, electronic document repository
Guided form submission with guidance and validations in place
Form validation using our comprehensive tax rules engine
Tax form status viewable in SAP Ariba Sourcing, SAP Ariba Procurement and SAP Ariba Supplier Management (and other source applications)
API integrations to your own source systems, if required
Annual software license fee for Comply application suite of products.
Annual cost for a secure Azure hosted production environment with associated software support.
Annual cost per supplier (estimated 1,000 here) to collect, validate, hold, store, maintain and monitor tax documentation. Pricing scalable by volumes.
Access to Comply eForms, electronic IRS form collection application, and Admin, electronic document repository
Guided form submission with guidance and validations in place
Form validation using our comprehensive tax rules engine
Tax form status viewable in SAP Ariba Sourcing, SAP Ariba Procurement and SAP Ariba Supplier Management (and other source applications)
API integrations to your own source systems, if required
Annual software license fee for Comply application suite of products.
Annual cost for a secure Azure hosted production environment with associated software support.
Annual cost per supplier (estimated 1,000 here) to collect, validate, hold, store, maintain and monitor tax documentation. Pricing scalable by volumes.
Technical Information
| Solution type | APIs and Technical Components |
| Category | Supplier Management |
| Industry | Cross-Industry, Retail, Consumer Products, Banking, Travel and Transportation |
| Works with |
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The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.
| Deployment |
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| Globalization |
Translated user interfaces and documentation User interfaces and documentation for this product have been translated into multiple languages. Please consult product documentation or contact the publisher for more details. |
| Operations |
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The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.
| Security |
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| Compliance |
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| Privacy policy |
SAP's privacy policy is not applicable to the use of this app. Please refer to the privacy policy provided by this app's partner. |
Resources
Comply Exchange & SAP Ariba Integration
Comply Exchange Launches SAP Ariba eForms Solution
View Comply Exchanges SAP Ariba Solution
Publisher
Comply Exchange Limited
From Chapter 61, Chapter 3, FATCA, CRS and the OECD’s AEoI, our automated tax compliance solutions will help you achieve timely and accurate regulatory compliance. This includes the collection and validation of IRS Forms W-8, W-9 and Self-Certifications, withholding rate calculations and different types of information and management reporting. In addition to mitigating the risk non-compliance, we can help ease the burden around the complex requirements imposed by the IRS and other global authorities. With our market leading tax compliance software, we have enabled a diverse set of clients across Europe and North America to respond quickly to global and jurisdictional tax regulations.
