Whitehaven Coal - SAP Innovation Awards 2025
Whitehaven successfully implemented RISE with SAP to manage the transition after acquiring two BHP mines. The ambitious project, completed in six months, ensured safe and stable operations by Legal Day 1. Key achievements included the seamless transition of 150 mining applications, onboarding of over 400 suppliers, and timely payroll for thousands of new employees. The project set an industry benchmark for ERP implementations, maintaining high data integrity with zero errors post go-live, and establishing a new remote operations center in Brisbane. Entry ID5327 Download the DocumentPUBLIC
Entry Pitch Deck
Whitehaven Coal
In Partnership with DXC Technology
Energy, Utilities, Oil & Gas
Seamless SAP Deployment and successful
business integration in just six months
Entry Pitch Deck
Whitehaven Coal
In Partnership with DXC Technology
Energy, Utilities, Oil & Gas
Seamless SAP Deployment and successful
business integration in just six months
COMPANY NAME:
HEADQUARTERS:
INDUSTRY:
WEBSITE:
NUMBER OF EMPLOYEES:
Company information
2
Whitehaven Coal
Sydney, Australia
Energy, Utilities, Oil & Gas
whitehavencoal.com.au
5,000
Whitehaven Coal operates six cost-efficient mines producing high quality
coal to meet the energy needs of our customers. We have a reputation for
excellence in project delivery, safe operation, and sustainability.
Throughout our 25-year history, Whitehaven has powered emerging
economies in Asia where there is strong demand for high-efficiency, low-
emissions energy.
In 2023, to increase our diversification into metallurgical coal, Whitehaven
acquired two new coal mines which needed to be integrated with existing
operations within a six-month time frame.
PUBLIC
HEADQUARTERS:
INDUSTRY:
WEBSITE:
NUMBER OF EMPLOYEES:
Company information
2
Whitehaven Coal
Sydney, Australia
Energy, Utilities, Oil & Gas
whitehavencoal.com.au
5,000
Whitehaven Coal operates six cost-efficient mines producing high quality
coal to meet the energy needs of our customers. We have a reputation for
excellence in project delivery, safe operation, and sustainability.
Throughout our 25-year history, Whitehaven has powered emerging
economies in Asia where there is strong demand for high-efficiency, low-
emissions energy.
In 2023, to increase our diversification into metallurgical coal, Whitehaven
acquired two new coal mines which needed to be integrated with existing
operations within a six-month time frame.
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CHALLENGE: SOLUTION: OUTCOME:
Seamless SAP Deployment in Just Six Months
3
Elapsed time for designing, building and
fully deploying a comprehensive SAP
solution to integrate two newly acquired
coal mines and their employees while
maintaining day-to-day operations
Mining operational applications
successfully integrated using a hybrid
methodology and SAP best practices
Regional employees and contractors
successfully transitioned to new SAP
systems with seamless payroll processing
and no production disruptions
6 months
Whitehaven Coal
150+ 6,200+
After the strategic acquisition of two mines from
BHP that effectively doubled the size of the
company, Whitehaven needed to implement a new
business operations system that would ensure the
safe and stable transition of operations. As part of
the agreement, the transition and applications
integration needed to be completed on Legal Day 1,
which was an ambitious time frame of just six
months. There was an urgent need for a reliable
ERP foundation to support essential business
processes and the transition of thousands of new
employees and contractors with no business
interruptions.
RISE with SAP was identified as the ideal solution
for migration to a mature, reliable cloud-based
platform. Numerous SAP applications were
deployed and integrated to support critical business
functions such as finance, procurement, supply
chain, asset management, HR, and payroll.
Adopting an MVP approach, complex program
delivery was accomplished by close collaboration
between Whitehaven, DXC and SAP using a hybrid
methodology including SAP application services,
training, managed services, organizational change
management, data management, security services,
and project governance.
One of Australia’s largest ever greenfield ERP
implementations set an industry benchmark by
being completed in a record-breaking six months.
Safe and stable operations were achieved on Legal
Day 1 with all new employees and contractors paid
on time without disruption and coal shipping on
trains within the first week. More than 150 mining
applications were fully transitioned, and more than
400 suppliers onboarded seamlessly to maintain
business continuity. High data integrity and accuracy
were also maintained, with zero errors reported post
go-live. In addition, a new remote operations center
was established at Whitehaven’s Brisbane office.
PUBLIC
Seamless SAP Deployment in Just Six Months
3
Elapsed time for designing, building and
fully deploying a comprehensive SAP
solution to integrate two newly acquired
coal mines and their employees while
maintaining day-to-day operations
Mining operational applications
successfully integrated using a hybrid
methodology and SAP best practices
Regional employees and contractors
successfully transitioned to new SAP
systems with seamless payroll processing
and no production disruptions
6 months
Whitehaven Coal
150+ 6,200+
After the strategic acquisition of two mines from
BHP that effectively doubled the size of the
company, Whitehaven needed to implement a new
business operations system that would ensure the
safe and stable transition of operations. As part of
the agreement, the transition and applications
integration needed to be completed on Legal Day 1,
which was an ambitious time frame of just six
months. There was an urgent need for a reliable
ERP foundation to support essential business
processes and the transition of thousands of new
employees and contractors with no business
interruptions.
RISE with SAP was identified as the ideal solution
for migration to a mature, reliable cloud-based
platform. Numerous SAP applications were
deployed and integrated to support critical business
functions such as finance, procurement, supply
chain, asset management, HR, and payroll.
Adopting an MVP approach, complex program
delivery was accomplished by close collaboration
between Whitehaven, DXC and SAP using a hybrid
methodology including SAP application services,
training, managed services, organizational change
management, data management, security services,
and project governance.
One of Australia’s largest ever greenfield ERP
implementations set an industry benchmark by
being completed in a record-breaking six months.
Safe and stable operations were achieved on Legal
Day 1 with all new employees and contractors paid
on time without disruption and coal shipping on
trains within the first week. More than 150 mining
applications were fully transitioned, and more than
400 suppliers onboarded seamlessly to maintain
business continuity. High data integrity and accuracy
were also maintained, with zero errors reported post
go-live. In addition, a new remote operations center
was established at Whitehaven’s Brisbane office.
PUBLIC