Enjoy the benefits of a digital personnel file for SAP

Employment contracts, references, personnel master data, easy's SAP-based digital personnel file provides information about every employee. It bundles all relevant data and documents and is closely integrated with SAP HCM for SAP S/4HANA.

By EASY SOFTWARE AG

Overview

Optimize your human resources management in SAP HCM for SAP S/4HANA

Access employee documents at any time from a centrally available digital personnel file in SAP HCM for SAP S/4HANA. Find employee information quickly using a digital search function, and simplify document storage and updating

Automate processes and workflows

Digital workflows for authorizations, document creation, and deadline management save you valuable time and reduce manual effort. You can automate routine tasks so your HR team can concentrate on strategically important tasks instead.

Benefit from seamless SAP HCM for SAP S/4HANA integration

Thanks to full integration into your SAP ERP Human Capital Management environment, the employee file can be seamlessly linked to existing HR data and processes. You benefit from a standardized user interface and do not have to maintain any additional systems, which simplifies the management of personnel files and increases efficiency.

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Details

Solution type

Extensions and Add-ons

Industry

Cross-Industry, Retail, Industrial Manufacturing, Public Sector, High Tech

Compatibility

Works with

This product is compatible with or enhances the functionality of these SAP solutions but doesn't require them.
SAP S/4HANA Cloud Private EditionSAP S/4HANA Cloud Private Edition, enterprise managementSAP S/4HANA Enterprise Management

Features

Design your individual file model

Customize the structure of your employee file exactly to your company's requirements. Individually define categories, document types, and filing rules to ensure standardized and transparent management of your personnel documents.

Design your individual file model
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Easily add documents to the employee files

Easily add important documents, whether by drag ans drop, scanning or manual uploads. This flexible function ensures complete and fast documentation of all relevant employee information, and enables efficient administration.

Easily add documents to the employee files
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Ensure that your personnel files are complete

The completeness check allows you to keep track of missing or incomplete documents in the personnel file. Automatic checking mechanisms show at a glance which documents need to be added, helping you to adhere to compliance requirements.

Ensure that your personnel files are complete
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Plans and pricing

All plans include:

Can be accessed via SAP GUI or SAP Fiori LaunchpadFlexible scenarios for bringing in paper-based documents (late scanning with barcode, early scanning with workflows)Structured filing of emails and documents via drag and drop directly on the employee master record in SAP ERP Human Capital ManagementAutomatic transfer of electronic documents from SAP HCM for SAP S/4HANAFour-eyes workflows for secure deletion and transfer of documents and personnel filesFull text searchExtended, integrated permission concept based on the SAP authorization system

  • 1,000 employees or more

    Employee and file search: Quick search for personnel files and documents

    Document management: Indexing, editing and managing documents

    Resubmissions & file lending: Deadline management and regulated file access

    Early archiving & document review: Compliant archiving and validation

    ESS & MSS scenarios: Employees and managers manage files independently

    Bulk import of documents: Fast digitisation of large volumes of documents

    Process journal & SAP authorisations: Seamless tracking and secure access control

    Price upon request

    Employee and file search: Quick search for personnel files and documents

    Document management: Indexing, editing and managing documents

    Resubmissions & file lending: Deadline management and regulated file access

    Early archiving & document review: Compliant archiving and validation

    ESS & MSS scenarios: Employees and managers manage files independently

    Bulk import of documents: Fast digitisation of large volumes of documents

    Process journal & SAP authorisations: Seamless tracking and secure access control

  • up to 1,000 employees

    Employee and file search: Quick search for personnel files and documents

    Document management: Indexing, editing and managing documents

    Resubmissions & file lending: Deadline management and regulated file access

    Early archiving & document review: Compliant archiving and validation

    ESS & MSS scenarios: Employees and managers manage files independently

    Bulk import of documents: Fast digitisation of large volumes of documents

    Process journal & SAP authorisations: Seamless tracking and secure access control

    Per Month
    EUR 755.80
    • Minimum contract 1 year

    Employee and file search: Quick search for personnel files and documents

    Document management: Indexing, editing and managing documents

    Resubmissions & file lending: Deadline management and regulated file access

    Early archiving & document review: Compliant archiving and validation

    ESS & MSS scenarios: Employees and managers manage files independently

    Bulk import of documents: Fast digitisation of large volumes of documents

    Process journal & SAP authorisations: Seamless tracking and secure access control

Technical Information

Technical details

Solution type Extensions and Add-ons
Category Core HR and Payroll
Industry Cross-Industry, Retail, Industrial Manufacturing, Public Sector, High Tech
Works with
  • SAP S/4HANA Cloud Private Edition
  • SAP S/4HANA Cloud Private Edition, enterprise management
  • SAP S/4HANA Enterprise Management

Deployment and operations

The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.

Deployment
  • User Assistance provided Assistance is provided to enable all target users to install configure, and use the solution.
  • Deployed on server This product is an on-premise/hosted solution designed to be downloaded and deployed on a server.
Globalization
  • Internationalized for global customers This product has been internationalized to meet the needs of global customers (e.g. the use of Unicode).
  • Localized for business best practices This product has been localized to incorporate local business best practices (e.g. support for local currencies).
  • Translated user interfaces and documentation User interfaces and documentation for this product have been translated into multiple languages. Please consult product documentation or contact the publisher for more details.
Operations
  • Service Levels >99.5% This product achieves operational performance levels of 99.5% or greater.
  • Auditable logging and tracing This product offers auditable logging and tracing capabilities to aid in debugging and troubleshooting.
  • Meets recommended support levels This product meets SAP Store-recommended standards for support levels and turnarounds.
  • Meets SAP Store recommended Service Levels This product meets SAP Store-recommended service levels.
  • High availability and disaster recovery This product has been designed to ensure minimal service interruption and quick restoration of service in the event of a disruption.
  • Meets recommended data lifecycle management standards This product meets SAP Store-recommended standards for data lifecycle management and data destruction.

Security and compliance

The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.

Security
  • Encrypted communication channels This product employs encryption to secure all communication channels.
  • Secured against software vulnerabilities This product has been secured against common software vulnerabilities, such as operating system, SQL injection, memory corruption, and information leak vulnerabilities.
  • Follows the secure software development and operations lifecycle (SDLC) Secure practices include design, architecture, implementation, test, release preparation, shipment, operations, and support. Open-Source components run latest version.
  • Secured with configurable authentication policies This product has been designed for enhanced security by offering configurable authentication policies.
Compliance
  • Functional correctness This product has been tested for functional correctness using real-life business scenarios of customers.
  • EU data privacy This product complies with European Union requirements for data privacy.
  • Open source attribution This product complies with the fulfillment of notice and attribution requirements for open source products.
  • Offers EU access only To comply with data protection regulations, this solution restricts remote data access and data storage to countries that have implemented the EU Data Protection Directive.
Privacy policy

SAP's privacy policy is not applicable to the use of this app. Please refer to the privacy policy provided by this app's partner.

Publisher privacy policy

terms-and-conditions-url

https://easy-software.com/en/contracts/gtc/

technical-name

2002001999

is-partner

true

support-email

mailto:support@easy-software.com

Resources

Product Website: Find more information

Brochure: the digital personnel file in SAP HCM for SAP S/4HANA

Reference: ÖBB charts a course toward forwardthinking personnel management with easy

Publisher

More solutions provided by EASY SOFTWARE AG

products

2002002002,2002002000

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