Automate invoice processing across environments with multiple ERP solutions: Deploy intelligent central finance with AI-enabled process automation and data integration
Learn how combining the SAP Invoice Management application by OpenText for SAP S/4HANA with the SAP S/4HANA solution for central finance can help your organization become an intelligent enterprise that increases productivity, decreases inefficiencies, and significantly lowers processing costs. Download the DocumentAutomate invoice processing
across environments
with multiple ERP solutions
Deploy intelligent central finance
with AI-enabled process
automation and data integration
Process Automation | SAP Invoice Management and SAP S/4HANA
across environments
with multiple ERP solutions
Deploy intelligent central finance
with AI-enabled process
automation and data integration
Process Automation | SAP Invoice Management and SAP S/4HANA
2 | 14
Table
of contents
3 Bring SAP Invoice Management
together with SAP S/4HANA
4 Invoice automation that shrinks
processing times and costs
7 Central finance architecture
supported by SAP S/4HANA
11 Tools and technologies from
SAP for globally deployed
central finance
14 Take advantage of invoice
automation’s rapid ROI
Table
of contents
3 Bring SAP Invoice Management
together with SAP S/4HANA
4 Invoice automation that shrinks
processing times and costs
7 Central finance architecture
supported by SAP S/4HANA
11 Tools and technologies from
SAP for globally deployed
central finance
14 Take advantage of invoice
automation’s rapid ROI
3 | 14Automate invoice processing across environments with multiple ERP solutions
Bring SAP Invoice Management
together with SAP S/4HANA
Manual invoicing challenges and
opportunities
Many organizations around the globe are encum-
bered with manual and complex invoice-to-pay
processes, which can contribute to staggering pro-
cessing costs. Whether received by paper, e-mail,
or fax, the vast majority of invoices still require a
lot of manual work – from data entry, exception
handling, and routing to approvals, postings, and
payments. Further, many countries are transitioning
to mandatory e-invoicing, which can bring additional
complexity to your infrastructure.
Manual invoice handling also contributes to higher
processing costs, because the invoice cycle times
are much slower. Exceptions such as duplicate
invoicing require manual intervention and review,
and invoice approval processes are long and
inefficient. What’s more, the invoice management
model itself can lead to recurring missed or late
vendor payments, stressed supplier relationships,
and a lack of credible analytic reporting due to
incomplete and fragmented invoice data. And for
organizations running complex decentralized IT
landscapes with multiple ERP systems, invoice
processes can be even more manual, complex,
and costly, because everything needs to be rec-
onciled and harmonized across different systems.
Combining the SAP Invoice Management appli-
cation by OpenText for SAP S/4HANA with the
SAP S/4HANA solution for central finance can help
your organization become an intelligent enterprise
that increases productivity, decreases inefficien-
cies, and significantly lowers processing costs.
Accounts payable (AP) and procurement professionals are the financial linchpins
of daily business operations, with so much depending on their skills and
productivity. By unleashing the power of invoice automation – especially in
complex multiple-ERP environments – your organization can dramatically improve
the productivity of those professionals. A single employee can process thousands
of invoices a day instead of dozens, all while regaining time to deliver more
strategic value to the business.
Help your organization become an
intelligent enterprise that increases
productivity, decreases inefficiencies,
and significantly lowers processing costs.
Bring SAP Invoice Management
together with SAP S/4HANA
Manual invoicing challenges and
opportunities
Many organizations around the globe are encum-
bered with manual and complex invoice-to-pay
processes, which can contribute to staggering pro-
cessing costs. Whether received by paper, e-mail,
or fax, the vast majority of invoices still require a
lot of manual work – from data entry, exception
handling, and routing to approvals, postings, and
payments. Further, many countries are transitioning
to mandatory e-invoicing, which can bring additional
complexity to your infrastructure.
Manual invoice handling also contributes to higher
processing costs, because the invoice cycle times
are much slower. Exceptions such as duplicate
invoicing require manual intervention and review,
and invoice approval processes are long and
inefficient. What’s more, the invoice management
model itself can lead to recurring missed or late
vendor payments, stressed supplier relationships,
and a lack of credible analytic reporting due to
incomplete and fragmented invoice data. And for
organizations running complex decentralized IT
landscapes with multiple ERP systems, invoice
processes can be even more manual, complex,
and costly, because everything needs to be rec-
onciled and harmonized across different systems.
Combining the SAP Invoice Management appli-
cation by OpenText for SAP S/4HANA with the
SAP S/4HANA solution for central finance can help
your organization become an intelligent enterprise
that increases productivity, decreases inefficien-
cies, and significantly lowers processing costs.
Accounts payable (AP) and procurement professionals are the financial linchpins
of daily business operations, with so much depending on their skills and
productivity. By unleashing the power of invoice automation – especially in
complex multiple-ERP environments – your organization can dramatically improve
the productivity of those professionals. A single employee can process thousands
of invoices a day instead of dozens, all while regaining time to deliver more
strategic value to the business.
Help your organization become an
intelligent enterprise that increases
productivity, decreases inefficiencies,
and significantly lowers processing costs.
Automate invoice processing across environments with multiple ERP solutionsInvoice automation that shrinks
processing times and costs
The combination of SAP Invoice Management and
SAP S/4HANA for central finance can help your
organization automate invoice processing to
achieve quantifiable gains in productivity and
cost reduction. Even in distributed multiple-ERP
landscapes, you can quickly take advantage of
leading-edge technologies to streamline invoice
processing, such as optical character recognition
(OCR), artificial intelligence (AI), machine learning,
and even integrated robotic process automation.
You can create a single central finance landscape
without disrupting your existing ERP landscape.
By running innovative applications such as
the SAP Information Capture application by
OpenText with SAP Invoice Management and
SAP S/4HANA, you can centralize information
capture and extract information for multiple ERP
systems using AI-enabled OCR. It’s innovation
that’s available on premise or in the cloud that can
ingest incoming business documents – including
vendor invoices, sales orders, quotations, deliv-
ery notes, and order confirmations – and automati-
cally route the information to the correct process
and transaction supported by SAP software.
You can manage activities centrally, leaving
deployed SAP and third-party ERP systems in
place and uninterrupted. In fact, invoice workflow
and management automation can deliver signifi-
cant ROI when compared to other technology
investments.
From reconciling invoices with POs, contracts,
and delivery receipts to paying and reporting on
them, your AP personnel can reduce the time
required for these tasks. They can quickly identify
and track down missing documentation and be
instantly notified about fraudulent invoices, incor-
rect pricing, and other critical issues. In addition,
managers can increase their visibility into invoice
volumes, statuses, and process bottlenecks using
real-time analytics and reporting.
Accounts payable automation with SAP
Invoice Management
SAP Invoice Management for SAP S/4HANA helps
you digitalize and automate AP processes. You
can manage and speed invoice processing and
workflows and support compliance with national
and international regulations. You can meet pay-
ment and compliance deadlines and reduce data
errors and associated costs while improving visi-
bility into payables, all while taking advantage of
discounts, decreasing supplier management
costs, and enabling accurate financial reporting.
4 | 14
processing times and costs
The combination of SAP Invoice Management and
SAP S/4HANA for central finance can help your
organization automate invoice processing to
achieve quantifiable gains in productivity and
cost reduction. Even in distributed multiple-ERP
landscapes, you can quickly take advantage of
leading-edge technologies to streamline invoice
processing, such as optical character recognition
(OCR), artificial intelligence (AI), machine learning,
and even integrated robotic process automation.
You can create a single central finance landscape
without disrupting your existing ERP landscape.
By running innovative applications such as
the SAP Information Capture application by
OpenText with SAP Invoice Management and
SAP S/4HANA, you can centralize information
capture and extract information for multiple ERP
systems using AI-enabled OCR. It’s innovation
that’s available on premise or in the cloud that can
ingest incoming business documents – including
vendor invoices, sales orders, quotations, deliv-
ery notes, and order confirmations – and automati-
cally route the information to the correct process
and transaction supported by SAP software.
You can manage activities centrally, leaving
deployed SAP and third-party ERP systems in
place and uninterrupted. In fact, invoice workflow
and management automation can deliver signifi-
cant ROI when compared to other technology
investments.
From reconciling invoices with POs, contracts,
and delivery receipts to paying and reporting on
them, your AP personnel can reduce the time
required for these tasks. They can quickly identify
and track down missing documentation and be
instantly notified about fraudulent invoices, incor-
rect pricing, and other critical issues. In addition,
managers can increase their visibility into invoice
volumes, statuses, and process bottlenecks using
real-time analytics and reporting.
Accounts payable automation with SAP
Invoice Management
SAP Invoice Management for SAP S/4HANA helps
you digitalize and automate AP processes. You
can manage and speed invoice processing and
workflows and support compliance with national
and international regulations. You can meet pay-
ment and compliance deadlines and reduce data
errors and associated costs while improving visi-
bility into payables, all while taking advantage of
discounts, decreasing supplier management
costs, and enabling accurate financial reporting.
4 | 14
Automate invoice processing across environments with multiple ERP solutionsRelevant stakeholders can quickly access invoice
information, such as PO numbers and payment
statuses, to resolve issues. Using a role- and
event-based workflow, the application helps you
automatically route invoices to the right people
for resolution, approval, and payment.
Intelligent invoice processes enabled by
machine learning
Replacing traditional multistep manual activities
with automated processing based on business
rules can guide the invoice process to a timely,
accurate conclusion with minimal human inter-
vention. Stakeholders can access information
throughout the process lifecycle and view trans-
action information on a single screen. Images of
supporting documentation are available during
processing and after process completion.
Running SAP Information Capture with SAP Invoice
Management enables straight-through processing,
automatically classifying and routing invoices,
while alerts and reminders flag exceptions and
initiate intervention as necessary. OCR and
machine learning functionalities help you capture
and transfer information from paper documents,
recognizing data and document types and
improving recognition rates based on experience
with new document formats and data types.
Accurate, real-time invoice analytics and
reporting
With SAP Invoice Management for SAP S/4HANA,
you can generate reports on productivity, excep-
tions, input channel, and invoice aging. Your AP
personnel can gain insight into invoice status and
payments, display summary views of data, and
perform trend analyses to help reduce future
exceptions.
Your managers can produce status reports that
reflect the most accurate and timely picture of
your organization and help keep balance sheets
and working capital information up to date. You
can also generate reports that address specific
invoice questions and KPIs to promote continuous
process improvement.
In addition, SAP Invoice Management supports
international compliance requirements, with
country-specific rules and regulations to facilitate
operations wherever your organization and its
suppliers operate. You can support finance
process automation for a single location or for a
distributed enterprise with hundreds of global
suppliers and partners, thanks to integration with
SAP S/4HANA.
5 | 14
With SAP Invoice Management, you can
manage and speed invoice processing
and workflows and support compliance
with national and international regulations.
information, such as PO numbers and payment
statuses, to resolve issues. Using a role- and
event-based workflow, the application helps you
automatically route invoices to the right people
for resolution, approval, and payment.
Intelligent invoice processes enabled by
machine learning
Replacing traditional multistep manual activities
with automated processing based on business
rules can guide the invoice process to a timely,
accurate conclusion with minimal human inter-
vention. Stakeholders can access information
throughout the process lifecycle and view trans-
action information on a single screen. Images of
supporting documentation are available during
processing and after process completion.
Running SAP Information Capture with SAP Invoice
Management enables straight-through processing,
automatically classifying and routing invoices,
while alerts and reminders flag exceptions and
initiate intervention as necessary. OCR and
machine learning functionalities help you capture
and transfer information from paper documents,
recognizing data and document types and
improving recognition rates based on experience
with new document formats and data types.
Accurate, real-time invoice analytics and
reporting
With SAP Invoice Management for SAP S/4HANA,
you can generate reports on productivity, excep-
tions, input channel, and invoice aging. Your AP
personnel can gain insight into invoice status and
payments, display summary views of data, and
perform trend analyses to help reduce future
exceptions.
Your managers can produce status reports that
reflect the most accurate and timely picture of
your organization and help keep balance sheets
and working capital information up to date. You
can also generate reports that address specific
invoice questions and KPIs to promote continuous
process improvement.
In addition, SAP Invoice Management supports
international compliance requirements, with
country-specific rules and regulations to facilitate
operations wherever your organization and its
suppliers operate. You can support finance
process automation for a single location or for a
distributed enterprise with hundreds of global
suppliers and partners, thanks to integration with
SAP S/4HANA.
5 | 14
With SAP Invoice Management, you can
manage and speed invoice processing
and workflows and support compliance
with national and international regulations.