SAP BEST TECH AWARDS

Official rules

Introduction

Participation in the SAP Best Tech Awards (the “Awards”) constitutes your acceptance of these rules. No purchase is necessary to enter or win. The Awards do not apply to countries outside of Australia and New Zealand (the “Eligible Countries”) and where prohibited by law. 

Overview

The SAP Best Tech Awards (the “Awards”) is a skill-based contest in which Entrants (defined below) will submit an Entry Form and Pitch Deck (the combination of the Entry Form and Pitch Deck being an “Entry” or “Entries”) demonstrating how a business organisation using SAP products or services (an “SAP Customer(s)”) has successfully deployed a business application that utilises any SAP software product, cloud-based service, or other technology in its organisation.

 

Note that in addition to the Eligibility requirements below, the business application that is the subject of the Entry must be primarily deployed in an Eligible Country.

Terms and eligibility

Terms

Eligible Entrants may participate in the Awards by submitting an Entry between March 20, 2025  and July 26, 2025, midnight AEST.

Eligibility

Entries can be submitted by an employee of the SAP Customer or Partner that is the subject of the Entry, or by a third party with a business relationship with the SAP Customer or Partner that is the subject of the Entry, if the Customer or Partner has given consent. The person submitting the Entry must:

  • Be above the age of majority in their place of residence 

  • Reside in one of the Eligible Countries 

  • Be an employee of the SAP Customer or Partner or the entity submitting on behalf of the Customer or Partner

Regardless of whether you are an employee of the SAP Customer or Partner or a third party submitting on their behalf, you must have the express prior authorisation of the SAP Customer or Partner to enter the Awards, subject to these Official Rules.

 

Individuals who are employees, officers, directors, agents, or partners of Sponsor and its respective parents, subsidiaries, affiliates, advertising and promotion agencies (collectively, the “Awards Entities”), or immediate family members are not eligible to participate. Government-related entities may only participate under the limited circumstances set forth in these Official Rules:

  • SAP reserves the right to verify eligibility and to adjudicate in its sole and absolute discretion on any dispute related to the Awards at any time. The Awards are subject to all federal, state, and local laws and are void where prohibited. 

  • The Entrant warrants that the appropriate corporate officers, executives, managers, or other persons of the entity on whose behalf the Entry was submitted have approved the Entry and understand and agree that these Official Rules will be binding on both the individual submitting the Entry and the entity on whose behalf the Entry was submitted. 

  • The Entrant understands that if the Entry is submitted without obtaining the appropriate approval, the Sponsor may, in its sole discretion, disqualify the Entrant, the SAP Customer, Partner, and the Entry. In the case of a third party entering on behalf of an SAP Customer, participation by Entrant is subject to the Sponsor receiving written confirmation from an authorised representative of the SAP Customer indicating the SAP Customer’s acceptance of the Official Rules. 

Award categories

The SAP Best Tech Awards will recognise winners across thirteen (13) Entry Categories (as defined below). All Entries must describe live deployments involving SAP technologies. Entries will be assigned to one or more of these categories by the SAP Awards Team and will be judged against other Entries assigned to that category. The categories are as follows:

 

Best Tech SAP Intelligent ERP 
Organisations using SAP’s intelligent ERP solutions to optimise business processes, improve productivity, reduce costs, and provide real-time insights into business operations. Judges will look for a project that has significantly benefited the organisation and its stakeholders.

 

Best Tech SAP Customer Experience  
Organisations using SAP Customer Experience solutions to drive customer engagement, loyalty, and retention. Judges will look for a project integrating customer insights, journey mapping, and analytics to deliver personalised experiences across all touchpoints.

 

Best Tech SAP Spend Management
Organisations using the SAP Spend Management program and SAP Business Network solutions to provide greater visibility into spend data, reduce costs, and increase organisational efficiency. Judges will look for a project i

 

Best Tech SAP  Human Capital Management 
Organisations using SAP SuccessFactors HCM solutions to drive employee engagement, productivity, and retention. Judges will look for a project leveraging employee data and analytics to gain insights into the workforce and drive continuous improvement.

 

Best Tech SAP Data and Analytics 
Organisations using SAP data and analytics solutions to gain insights, make data-driven decisions, and drive business outcomes. Judges will look for a project leveraging data and analytics to improve operational efficiency, optimise customer experiences, and support innovation.

 

Best Tech SAP Supply Chain Management
Organisations using supply chain management solutions from SAP to achieve real-time insights into the supply chain, improve collaboration across partners, and reduce costs. Judges will look for a project integrating digital technologies to increase revenue, reduce cycle times, and improve sustainability.

 

Best Tech SAP Business Transformation  
Celebrating organisations that have successfully implemented SAP Signavio, LeanIX, and/or WalkMe to optimise processes and improve operational efficiency. Submissions should show how these solutions have enhanced visibility, control, and collaboration across the business. Judges will look for evidence of process modelling, analysis, and optimisation driving measurable improvements—such as cost reduction, faster cycle times, improved customer experience, and greater business agility.

 

Best Tech SAP Next Gen Innovator  
Organisations using SAP solutions to drive digital transformation, innovation, and agility. Judges will look for a project leveraging cloud computing, analytics, AI, and other emerging technologies to optimise operations and create new business capabilities and revenue streams.

 

Best Tech SAP Industry Disruptor

 The SAP Industry Disruptor Award recognises organisations that are leading from the front – pushing boundaries, challenging norms, and driving meaningful change through bold innovation. This category celebrates the use of market-leading SAP technology and cutting-edge implementations that transform operations and set a new standard for the industry. Winners demonstrate how the strategic use of innovation can fuel growth, resilience, and lasting competitive advantage.

 

Best Tech SAP Concur

Organisations using SAP Concur to streamline travel, expense, and invoice management. Judges will look for a project showcasing better financial control, smarter spending decisions, and measurable business outcomes.

 

Best Tech SAP Business AI
Artificial intelligence is transforming business by introducing innovative methods and growth opportunities. This award recognises organisations that have utilised SAP Business AI to enhance operations and achieve significant outcomes. Submissions should demonstrate how SAP Business AI has been employed to streamline processes, increase efficiency, and support decision-making. Judges will evaluate entries based on the impact of AI on operational performance, customer and employee experiences, and measurable business growth.

 

Best Tech SAP ERP Fast Growth

Organisations harnessing SAP ERP to fuel agility, clarity, and confident decision-making during periods of rapid growth. This award celebrates the next generation of growth-focused businesses building strong digital foundations for scale. Judges will look for strategic use of SAP ERP to support resilience, speed, and long-term success.

 

The Chris O’Brien Award  

Organisations using SAP solutions to achieve sustainability goals, improve social impact, and create shared value. This award is named after our customer officer, Chris O'Brien, who passed in 2019. Chris founded Buy Undies Give Undies, an organisation that matches every pair sold with one donated to kids in need. Judges will look for a project leveraging sustainability and social impact data and analytics to drive innovation and stakeholder engagement.

How to enter

How to enter

Entrants should submit an Entry Form and Pitch Deck, which includes a PowerPoint or similar template for describing the use case for the Entry. The form of the Entry can be found on the site. Entrants must complete all fields in the Entry Form to qualify. Entries must be in English. If an Entry is incomplete or does not comply with the specifications and these Official Rules, then the Entry will be disqualified, and this disqualification may take place at any point in the Awards process. All decisions by the Sponsor and the judges are final and absolute and are not subject to inquiry or appeal. No purchase or payment is required to enter, and any expenses Entrants voluntarily incur during the submission process are their sole responsibility. 

Special recognition

Entrants will have the option to enter the SAP Partner that encouraged the Entrant to participate in the Awards on the online entry form. Each Partner identified on the entry form will be eligible for special recognition by SAP. 

Judging

Eligible Entries will be judged against the other Entries in their respective Entry Categories as determined by the Awards Team. There will be two (2) rounds:

  • Round one: Between July 27 and August 20, 2025, the Awards Team will select the Entries that they determine to be qualified based on the judging criteria to move on to the judging in Round two. 

  • Round two: Judging will take place between August 23 and October 7, 2025 to determine the winners. Each of the finalists in each Entry Category will be judged by a group of qualified judges consisting of Sponsor’s employees and/or non-employee judges selected by Sponsor (“Judges”). 

Entries with the highest score(s) in each Entry Category will be determined to be the winners or award recipients in that Entry Category. Each Entry will be evaluated by the Judges based on the following criteria:

  • Use case: How is the Entrant using SAP technology to add value? 

  • Outcome: How compelling were the results? What was the project’s business or social impact? 

  • Value: What business or social value was achieved by deploying SAP solutions? 

  • Human empowerment: How does the project impact people’s lives, either in or outside the organisation? 

  • Intelligent enterprise: How does the project apply SAP technology and approaches to becoming an intelligent enterprise?

Winners notification and prizes

Winners notification

Winners will be notified on or about  October 7, 2025, at the award ceremony. If a winner does not respond to the notification attempt within twenty-four (24) hours from the first attempt, then SAP may disqualify such winner and select an alternate winner.  A list of winners will be available on or about October 14, 2025 on the site.

Prizes

Prizes will be awarded to the Entries with the highest score(s). Up to eleven (11) winning Entries will be selected for the different categories.


The odds of winning depend on the number of Entries received and the skill of the Entrants (i.e., the innovative nature of their solution and the skill exercised in creating the Entry). No other prize elements except those specifically described here are awarded.

 

Prizes are not transferable and must be accepted as awarded, with no substitutions of any kind, except by the Sponsor, which reserves the right to substitute the prize (or portion thereof) with one of comparable or greater value at its sole discretion. All federal, state, and local taxes and any other costs and expenses associated with prize acceptance and use not specified herein as being provided are the potential winner’s responsibility.  

Legal terms and obligations

Each Entrant shall retain ownership of all intellectual property rights in each Entry (including moral rights) subject to these Official Rules. The Entrant and the entity on whose behalf the Entry was submitted grant SAP an irrevocable, royalty-free, worldwide right and license to:

  • Use, review, assess, test, and otherwise analyze the Entry and all its content in connection with the Awards.

  • Feature the Entry and all its content (including the SAP Customer or Partner’s name and logo) solely in connection with the marketing, sale, or promotion of the Awards, SAP, and SAP technologies (including but not limited to press releases, promotional material, social media, internal and external presentations, and tradeshows, in all media now known or later developed). 

By entering the Awards, Entrants represent and warrant that their Entries are their own original work and, as such, they are the sole and exclusive owner and rights holder of the submitted Entry and that they have the right to submit the Eligible Entry in the Awards and grant all required licenses and assignments. Each Entrant agrees not to submit any Entry that infringes any third-party proprietary rights, intellectual property rights, industrial property rights, personal or moral rights, or any other rights, including, without limitation, copyright, trademark, patent, trade secret, privacy, publicity, or confidentiality obligations. Entrants also warrant that they have permission from their employers or other appropriate parties, such as an SAP Customer or Partner, to submit the Entry.

To the maximum extent permitted by law, each Entrant indemnifies the Awards Entities at all times from and against any and all liability, claims, demands, losses, damages, costs, and expenses resulting from any act, default, or omission of the Entrant and/or a breach of any warranty set forth herein. To the maximum extent permitted by law, each Entrant agrees to defend, indemnify, and hold harmless the Awards Entities from and against any and all claims, actions, suits, or proceedings, as well as any and all losses, liabilities, damages, costs, and expenses (including reasonable attorney’s fees) arising out of or accruing from:

  • Any  entry or other material submitted by the Entrant that infringes any copyright, trademark, trade secret, trade dress, patent, or other intellectual property right of any person

  • Any misrepresentation made by the Entrant in connection with the Awards

  • Any non-compliance by the Entrant with these Official Rules

 

By participating in the Awards, Entrants:

  • Agree, to the fullest extent of the law, to release and hold harmless the Awards Entities from any and all liability for any injuries, loss, or damage of any kind arising from or in connection with the Awards.

  • Grant to the Sponsor, its affiliates, licensees, promotional partners, developers, and third-party marketing entities the right to use and publish the name and trademark(s)/logo(s) of their employer or the entity on whose behalf they are submitting the Entry, and to assist the Sponsor in obtaining the same from the SAP Customer in the event the Entrant is submitting the Entry on behalf of an SAP Customer or Partner, for any advertising and promotional purposes relating to the Awards, in any media now known or hereafter devised, without further notice, compensation, consideration, review, or consent, and without regard to moral rights, except where prohibited by law. 

If, for any reason, the Awards are not capable of running as planned, including because of tampering, unauthorized intervention, fraud, technical failures, force majeure, or any other cause beyond the control of the Sponsor, which may corrupt or affect the administration, security, fairness, integrity, or proper conduct of the Awards, the Sponsor reserves the right, in its sole discretion, to cancel, terminate, modify or suspend the Best Run Awards, or disqualify an Entrant. Sponsor reserves the right to change these Official Rules at any time, with or without notice.

These Official Rules are governed and interpreted by the laws of New South Wales without regard to its conflict of law provisions.

 

A list of winners will be available on or about October 14, 2025 on the site.

SAP ANZ Marketing Level 13/1 Denison St, North Sydney, New South Wales 2060

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