Modernize document archiving with a BTP-certified, repository-flexible solution
A low code, clean core alternative to Opentext. Companies running SAP ECC, SAP S/4HANA, and SAP SuccessFactors can archive and manage business documents using their preferred repository, including SharePoint, Box, M-Files, IBM Cloud Object Storage, Amazon S3, Google Cloud Storage, and others. This approach helps reduce costs, support clean core strategies, avoids repository lock-in, and reduce infrastructure and migration costs.
Overview
Reduce content storage complexity by using any repository you trust
Store and manage any kind of document in your preferred repository. Avoid vendor lock in, support clean core strategies, and manage content across cloud and hybrid environments. Enable centralized or distributed storage models, and support multi-cloud architectures without disrupting application stability.
Reduce license fees and total cost of ownership (TCO)
Reduce repository, infrastructure, and operational costs by leveraging modern storage platforms for document archiving. Support clean core initiatives by minimizing data duplication. Simplify SAP content management landscapes and reduce long-term storage and migration expenses.
Enable a trusted foundation for accurate AI outcomes with enriched metadata
Structure and enrich documents with metadata to support automation and AI-driven use cases. Enable improved search, analytics, and decision-making while supporting clean core strategies through external content management. Provide a foundation for AI agents and intelligent business processes by making unstructured content accessible and contextually relevant.
Details
Solution type
Extensions and Add-ons
Industry
High Tech, Oil, Gas, and Energy, Utilities, Banking, Cross-Industry
Compatibility
Works with
Features
Manage SAP content and data archiving through a BTP-certified SaaS solution
Offload data and documents to external repositories and replace stored attachments with lightweight links. Reduce database growth and maintain document access within SAP transactions. Support SAP Archive Development Kit (ADK) data offloading and repository storage using configurable business rules.
Outbound metadata transfer from SAP ECC or SAP S4/HANA to your repository
Move and synchronize SAP ECC and SAP S/4HANA business metadata with documents stored in external repositories. Preserve business context, improve searchability, and support downstream integrations and document-driven processes across connected systems.
Archive outbound SAP attachments to your preferred repository
Automatically archive documents such as invoices, purchase orders, and agreements to repositories. This solution replaces SAP attachments with reference links to reduce SAP database growth, improve document access, and support structured document routing and workflow execution.
Plans and pricing
Standard Archiving with Standard Implemention
This offering is for the docuflow Standard Archiving Package based on the features listed above, excluding advanced features.
Standard Implementation - The base implementation cost is based on a standard implementation. Inquire for details.
Training - Training on the docuflow plaform is included with the subscription fee.
Support and maintenance—Customers receive weekday technical support, remote issue resolution, software updates, and product maintenance services for licensed VersaFile solutions.
This standard package includes up to 5,000 users.
This offering is for the docuflow Standard Archiving Package which includes up to 5,000 users. Advanced features available upon request.
Content and data archiving
Attachment archiving
Outbound metadata transfer
File routing
- Minimum contract 1 year
This offering is for the docuflow Standard Archiving Package based on the features listed above, excluding advanced features.
Standard Implementation - The base implementation cost is based on a standard implementation. Inquire for details.
Training - Training on the docuflow plaform is included with the subscription fee.
Support and maintenance—Customers receive weekday technical support, remote issue resolution, software updates, and product maintenance services for licensed VersaFile solutions.
This standard package includes up to 5,000 users.
This offering is for the docuflow Standard Archiving Package which includes up to 5,000 users. Advanced features available upon request.
Content and data archiving
Attachment archiving
Outbound metadata transfer
File routing
Technical Information
| Solution type | Extensions and Add-ons |
| Category | Application Development and Automation |
| Industry | High Tech, Oil, Gas, and Energy, Utilities, Banking, Cross-Industry |
| Works with |
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The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.
| Deployment |
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| Globalization |
Internationalized for global customers This product has been internationalized to meet the needs of global customers (e.g. the use of Unicode). |
| Operations |
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The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.
| Security |
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| Compliance |
Functional correctness This product has been tested for functional correctness using real-life business scenarios of customers. |
| Privacy policy |
SAP's privacy policy is not applicable to the use of this app. Please refer to the privacy policy provided by this app's partner. |
Resources
docuflow for M-Files Outbound Integration
Case Studies—Real World Success with docuflow
docuflow Integration with Box for Invoicing
docuflow Product Resource Hub
docuflow Packaged Solutions and Use Case Guide
Publisher
VersaFile, Inc.
VersaFile empowers global organizations to unlock value from their content through metadata-rich integration, smart automation, and AI-ready design. We future-proof SAP content workflows by reducing storage costs, enabling compliance, and connecting SAP to the tools your teams already use. With over 20 years of experience, we support organizations in designing smarter workflows and executing them with the right tools. Whether you’re planning transformation or scaling automation, our team brings the clarity, flexibility, and follow-through you can trust.
