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Project Delivery Framework for SAP Sales and Service solutions (Service)

10 min read

Deliver consistent experience using SAP Sales and Service solutions(Service) with this established framework

SAP Sales and Service solutions(Service) allows companies to orchestrate service experiences across all areas of a business–before and after the first sale– for one unified service experience. In the end, SAP Sales and Service solutions(Service) delivers your customer’s promises throughout the entire customer journey.


To help your customer keep their promises SAP Sales and Service solutions(Service) provides:

  • Seamless omni-channel enablement of issue resolution with customer history and transparency for tickets/cases, account, and product details. This includes customer installed base, registered products, and warranties.
  • Business process modeling with workflow and notification functions.
  • Modeling of customer service entitlements, service level agreements, and periodic maintenance.
  • Dashboards to track and monitor key performance indicators.
  • Online and offline mobile apps that increase productivity through access to real-time business information, on any Apple iOS, Android, and Microsoft Windows devices.
  • Increase in customer satisfaction.


Service projects need to be up to speed, productive, scalable, and impactful. Therefore, we run our projects with the SAP Activate framework, which allows us to benefit from an agile and iterative approach that has been tested in many projects across regions and industries.

Table of Contents


Project Delivery Framework Fundamentals

Before we go into details, you need to understand the following principles because they are the foundation of your SAP Sales and Service solutions(Service) project:

  • SAP Activate is the combination of SAP Best Practices, assisted implementation, and agile methodology.
  • Build the cloud solution rapidly to accelerate validation activities and initiate realization.
  • Fit-to-standard analysis.
  • Leverage key system design principles and recommendations
  • Use iterative build of capabilities (sprints) and prototyping. Additionally, frequently validate the results with business users to facilitate adoption and product release.
  • Manage project and perform normal risk and quality management, with a structured quality management plan and pre-defined quality gates, from the start.
  • Do not treat change management as an end-state. Instead, acknowledge that continuous enhancements will be the new way of operating.

Delivering SAP Sales and Service solutions(Service) with SAP Activate

Project Phases

The project delivery framework, for SAP Sales and Service solutions(Service) described in this article aligns with SAP Activate and adapts to the different phases below. SAP Activate is the next generation SAP implementation framework. It gives customers the freedom to get up, run quickly, and innovate continuously with SAP Sales and Service solutions(Service). SAP Activate is the guiding methodology for the Prepare, Explore, Realize, Deploy, and Run phase. This section will cover the importance of each phase, at a high level.


Prepare 

The Prepare phase provides the initial planning and preparation for the project. During this phase, the project is started, plans are finalized, a project team is assigned, and work to start the project optimally is underway.

Prepare Activities

  • Define project goals, high-level scope, and a project plan.
  • Identify and quantify business value objectives.
  • Secure executive sponsorship.
  • Establish project standards, organization, and governance.
  • Define and secure approval for the implementation/upgrade strategy.
  • Define roles and responsibilities for the project team.
  • Validate the project objectives.
  • Develop a project team training strategy and start project team training.
  • Establish project management, tracking, and reporting mechanisms for value delivery.
  • Document all initiation activities in the project charter.
  • Pre-assemble (or establish) the project environment, infrastructure, and IT systems.
  • Prepare for the Explore phase.

Explore

The Explore phase is where you perform a fit/gap analysis to validate the solution functionality, included in the project scope, and confirm whether the business requirements can be satisfied. You will also, identify gaps and configure values, which will be added to the backlog and used in the next phase. 

Explore Activities 

  • Prepare, setup, and conduct solution validation workshops.  
  • Refine business requirements.  
  • Identify master data and organizational requirements.
  • Confirm potential business processes.  
  • Define functional solution design (including a gap analysis in solution design workshops).
  • Explore custom development scenarios.
  • Associate business requirements to the process hierarchy and the solution components.  
  • Identify integration scenarios and define conceptual walkthrough of integration.
  • Obtain business sign-off on delta requirements and design documents.  
  • Collect end user information, analyze learning needs, and develop a learning deployment strategy.
  • Establish project management, tracking, and reporting for value delivery.

During the Explore phase, solution experts from SAP lead a series of structured show-and-tell and solution design workshops. The workshops are designed to review the best practice functionality of the SAP solution, identify delta requirements or gaps, and document the conceptual design of the SAP enterprise solution to-be delivered.

Realize


The Realize phase is to build and test the integrated business and the system environment, using the business scenarios and process requirements identified in the previous phase. During the Realize phase, data is loaded, operations are planned, and adoption activities begin. 

Realize Activities

  • Establish the solution landscape. 
  • Implement the solution in the development environment using incremental time-boxed iterations.
  • Set up a QA, production environments.  
  • Test the solution end-to-end in the QA environment. 
  • Maintain Business roles and finalize screen layouts.
  • Set up user access rights and restrictions.
  • Set up interactive dashboards and custom reports.
  • Prepare for data migration and data archiving.
  • Conduct performance testing.
  • Conduct project team and key user training.
  • Finalize end user training materials and documentation. 
  • Track and report on value delivery. 

During the Realize phase, the project team uses a series of iterations to incrementally configure, test, confirm, and document, the entire end-to-end solution. They will also, create legacy data conversion programs and work with business representatives, to make sure the built solution meets the requirements from the backlog. Towards the end of this phase, the project team releases the results of multiple iterations to business users (accelerates time to value) and provides early access to the completed functionality. The release is then thoroughly tested during the end-to-end integration and the user acceptance test. 

Deploy


The Deploy phase sets the production system, confirms customer organization readiness, and shifts business operations to the new system.

Deploy Activities                                                                                                                                                                   

  • Resolve all crucial open issues;
    1. Conduct system tests.
    2. Check that system management is in place.
    3. Proceed with cut-over activities, including data migration, and end user setup.
  • Execute transition and cutover plans including organizational change management (OCM) plans.
  • Complete all scheduled end user training.
  • Identify and document all issues encountered while transitioning to the new solution.
  • Monitor business process results and the production environment.
  • Track and report on value delivery.    

Run


The Run phase optimizes and automates the operability of the solution. Operability is the ability to maintain IT systems in a functioning and operating condition. Operability guarantees systems availability and necessary performance levels to support the execution of the enterprise’s business operations.

Releases and Iteration

A large project is normally divided into slices or increments called a release. The size of a release can vary depending on the context and the feature’s complexity.

An example would be breaking down a 12-month project into 2-3 smaller releases, of relatively equal duration, with each release containing all the project phases. We recommend scheduling releases with relatively equal duration, whenever possible. Smaller releases can reduce project risk, improve time-to-market, and give more immediate visibility to the business and end-users. However, they need to be balanced with the overheads involved starting/ending each release.  

Consider the following points:

  • Before planning a release, it is necessary to know approximately when the customer team would like to release the working software to the business (frequency and approximate dates). 
  • The team also needs to know the relative priorities of the project backlog items that are based on input from the process owner.
  • Backlog items are prioritized and sequenced by the customer, with input from the implementation team.
  • Effort estimates in ideal person days are converted into calendar time, using known or estimated velocity. Velocity indicates the amount of work effort the team can complete per day, per work week or per sprint.
  • It is often necessary to estimate a team’s initial velocity. Be conservative for the first few sprints and calibrate the estimate from sprint 1-3.

The SAP Roadmap Viewer

The SAP Roadmap Viewer allows you to access implementation roadmaps. The SAP Activate Methodology for SAP Service Cloud roadmap helps an implementation team to guide through the SAP Service Cloud product portfolio including SAP Sales and Service solutions(Service). It is aligned with the SAP Activate methodology and therefore easy to use as soon as you are familiar with the SAP Activate framework. The SAP Activate Methodology for SAP Service Cloud roadmap is a great tool for implementation teams as it provides an easy overview of the relevant phases, deliverables, and tasks for a successful project. 

Conclusion

Combining SAP Best Practices, guided configuration, and SAP Activate methodology together will help you build smart and run simple. This project framework is applicable as a standalone implementation, as part of the SAP Service Cloud, or the overall SAP Customer Experience solutions program. You can refer to Overall SAP Customer Experience solutions Project Framework to learn more about the project setup with multiple solutions across the portfolio. Visiting the SAP Activate Methodology for SAP Service Cloud Roadmap helps you to set up your implementation project aligned with SAP Activate. 

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