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Special Access Control Topics – Access Control for Reports

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Access Control for Reports

Analyze how to define access control in reports.

Table of Contents

Special Access Control Topics – Access Control for Reports

Running a report requires the right presentation of data according to the access settings of a user.

The access restrictions for a report are inherited from the work center view the report is assigned to.

In the following section, you will find what you need to consider to set the access restrictions of a report.

Assigning a Report to a Work Center

In order to provide access for a report to the business user, the report needs to be assigned to a work center through the following path,  Business Analytics → Design Reports → Assign.


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In the “Assign” detailed screen, the header line shows the access context of the report.

The access context of the report is derived from the data source of the report. The access context of the data source is coming from the business object the data source relates to.

In the detailed list of that screen, the work center views are listed with their access context. When the access context of the work center view matches with the access context of the report, the line is flagged with a green checkmark.

For these work center view assignments, the access setting of the work center view can be derived to properly restrict the access to the report data. The report only shows the data the user is allowed to see.

If a report is assigned to a work center view where the access context does not match (indicated by the red exclamation mark), the system prompts a warning message, stating that the access context conflict leads to an unrestricted access of data when running that report.

Assigning a Report to a Business Role

In the analytical settings of the business configuration the administrator can specify whether or not the reports need to be assigned to business roles.

If that indicator is set, the report needs to be assigned to the business role to make that report available for the business user.


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Conclusion

This article introduced you on how to define access control in reports. You can now configure your reports to accommodate any access restriction your business could have.

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