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SAP Extended Enterprise Content Management

Fuel your digital innovations with integrated Enterprise Content Management (ECM) solutions

Maximize the potential of complete end to end digital information framework – with SAP Extended Enterprise Content Management by OpenText for SAP S/4HANA. This ECM solution covers everything from document and records management to information retrieval and collaboration. Connect your e-mails, presentation slides, documents, and other unstructured content to your core business processes.  

Why SAP Extended ECM by OpenText?

Because the ECM software gives your entire organization fast access to unstructured information in the context of your business activities. It provides cloud-based and mobile collaboration tools that can help you improve process efficiency, employee productivity, customer engagement, and more. With SAP Extended ECM for SAP S/4HANA, you can:

  • Provide a secure, easy-to-use enterprise content management system (ECM)
  • Rapidly access, distribute, and store documents across departments and office locations
  • Implement a DoD 5015.2 certified records management solution for all unstructured content, including SAP
  • Integrate documents with SAP transactions and workflows to shorten cycle times
  • Streamline IT, cut application and admin costs, and optimize resource consumption
 

Learn how SAP Extended ECM by OpenText for SAP S/4HANA can simplify the lives of business users and IT staff:

Functional Capabilities
  • Collaboration
    Use the software’s online collaboration and document sharing features to strengthen internal social and expert networks, ensure accurate information disclosure, and re-use traditional corporate content and collective knowledge.
  • Document Management
    Link any piece of electronic content to business processes to make it easy to find and share content organization-wide. Ensure information accuracy and currency through document version control, access control, and audit trail capabilities. And help users find what they need, when they need it with powerful search functions, classifications, and metadata that identifies authors and stakeholders.
  • Content-Centric Workflow
    The software’s integrated workflow electronically routes documents from one person to the next so you can replace paper-based processes. The result is a more collaborative, content-centric process (for approvals, for example) which can then be integrated with SAP business workflows.
  • Document Capture
    Manage high-volume and low-volume scanning requirements with automated metadata tagging and enhanced image scanning. Support key business systems and all major scanning hardware to quickly and cost-effectively turn paper documents into digital business assets. And automatically render content into standardized formats to ensure future readability.
  • Records Management
    Provide a certified records management program that spans multiple SAP and non-SAP systems. Manage electronic and physical records throughout their lifecycle in a way that complies with regulations, such as the U.S. Department of Defense’s 5015.2, ISO 15489, VERS certification, and European MoReq2 requirements. Plus, create classification plans, retention periods, and disposition policies – and place items scheduled for destruction on hold.
  • Content Access
    Access business-related documents from any location to ensure consistent information flow and efficient global business processes. Integrate content from multiple SAP and non-SAP systems to create process-oriented, virtual views directly in your SAP interfaces.
  • Enterprise Archiving
    Archive petabytes of digital ECM and SAP content in a common archive store – and access it quickly, reliably, and transparently. Write content onto alternate, unchangeable storage media, time-stamp it, and then retain audit trails within the archive. Identify duplicate instances of content within the file system to eliminate redundant copies – and automatically compress the content you want to keep. You can also define rules to specify storage hardware for your archive systems.
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Technical Capabilities

SAP Extended ECM natively supports SAP HANA database v.16 and above. It also continues to support Microsoft SQL Server and Oracle database.

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System requirements SAP Extended ECM by OpenText

System and software requirements vary according to specific customer scenarios – please refer to the SAP Extended ECM by OpenText Sizing Guide for details. Also, please see the SAP Extended ECM by OpenText Product Availability Matrix for the latest information on updates and releases.

System Requirement Details
Operating system platforms and databases supported  SAP Extended ECM natively supports SAP HANA database v.16 and above. It also continues to support Microsoft SQL Server and Oracle database.
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SAP Product Availability Matrix*

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SAP Sizing Guide*

Licensing and purchasing options for SAP Extended ECM by OpenText

SAP Extended ECM is available and qualified for SAP Business Suite, SAP Business Suite powered by SAP HANA, and SAP S/4HANA.

SAP Extended ECM requires SAP BASE 7.0 SPS16. The optional SAP Fiori UI requires SAP BASE 7.4 SPS09.

Please contact your local SAP account executive for additional licensing and purchasing options.

Buy now options

  • The material code for SAP Extended ECM by OpenText for SAP S/4HANA is 7018891
  • The material code for SAP Extended ECM by OpenText is 7017983
  • The SAP Extended ECM license is based on the number of users
 
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For general licensing information, consult Licensing SAP Software: A Guide for Buyers 

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Product extensions for ECM

 

End-to-end solutions

SAP Extended ECM by OpenText or SAP S/4HANA supports the following scenarios:

Procurement
Streamline goods and receipts handling, including delivery notes.

HR
Equip your HR mailroom to automatically capture, digitize, and categorize employee documents.

Sales
Quickly manage incoming customer orders with simplified order entry. 

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See what our customers are saying

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Bangkok Airways

Discover how this leading regional airline improved information access at every step of the workflow – and enhanced the customer experience – with help from our document management software from OpenText.

MAN Diesel & Turbo

MAN Diesel & Turbo’s engines and machinery have a lifespan of 30+ years – and technical documents need to be kept for all of them. Here’s how the company can efficiently store and retrieve relevant documents decades later, simplifying legal compliance.  
 
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Metropolitan Utilities

Over 225,000 people rely on this Omaha-based public utility for gas and water. Hear how the century-old company digitized their document management processes with solution extensions from OpenText. The result? A whopping $300,000 savings per year.
 
Hydro Tasmania customer video

Hydro Tasmania

Hear how this government-run energy business is using SAP ECM by OpenText to do more with fewer resources. With a single source of truth, SharePoint integration, and fast, mobile information retrieval, the company projects a time savings of 25,000 hours per year.*
 
Johnsonville Sausage customer video

Johnsonville Sausage

What started as a mom and pop sausage shop is now home to 1,600 employees. Find out how Johnsonville Sausage’s HR department cut costs and freed up time for strategic initiatives – with digital employee record management and storage.
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Contact Support

Get the support you need to keep SAP Extended Enterprise Content Management by OpenText for SAP S/4HANA running at peak performance. Our experts can help you maximize the value of your software, take advantage of new business models and capabilities, and more.
 
 
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