Automate supplier invoice creation, reduce manual entry, and minimize errors
Streamline your accounts payable process with end-to-end visibility. Centralise invoice monitoring, auto-fill data using SAP Document AI, capture e-invoices, and create invoices directly in SAP S/4HANA. Store original invoices in the digital archive. Reduce manual data entry, enhance accuracy, save time, and improve invoice processing efficiency.
Benefits
Gain end-to-end visibility
Monitor your accounts payable process from receipt to posting in one view. Track invoices via email or Peppol, with each attachment as a separate line. Preview attachments alongside invoice fields and see all invoices, including manual ones from SAP S/4HANA, in one list. Access clickable links to original attachments, the AI-powered IDP, and SAP invoices for seamless navigation and oversight.
Automate data extraction and adjust when needed
Use AI-powered IDP to auto-fill invoice fields by extracting information directly from PDFs, reducing errors. Incoming invoices via mail are automatically sent to the IDP solution. Fields extracted with a confidence level of 80% or higher are automatically populated, while those below the threshold trigger a warning. You can manually review and annotate these fields to ensure accurate data is used for invoice processing after verification.
Ensure accurate invoice data
Data extracted from PDFs or incoming e-invoices undergoes thorough checks and is automatically populated in the invoice detail screen. You can adjust or enrich details like supplier, PO item lines, G/L accounts, cost centers, and payment blocks before parking or posting in SAP S/4HANA. This ensures that only accurate, validated invoices are created in SAP, maintaining data integrity and preventing errors.
Automate invoice creation in SAP
You can add or remove payment blocks, park invoices as completed, or post them directly in SAP S/4HANA, ensuring a streamlined processes. If configured, the entire process, from receiving invoices via mail to parking or posting in SAP, can be fully automated, provided the invoices pass validation checks, ensuring efficiency and accuracy. Optionally, trigger the standard approval flow in SAP S/4HANA for added control.
Store original incoming invoices in a digital archive
Keep original invoices in a secure digital archive for quick access and compliance. Attachments are also sent to SAP S/4HANA, ensuring seamless integration. Incoming emails are stored alongside invoices, with metadata visible, including sender email, date, receiving email or company code, subject, body, and attachments. This ensures full traceability and easy retrieval of all invoice-related information.
Features
Streamline your entire supplier invoice process
Automate and streamline your accounts payable process from invoice receipt to posting in SAP S/4HANA. Integrate seamlessly with email and e-invoices, such as those coming in via the Peppol network, maintaining real-time synchronization. Minimize manual intervention and improving accuracy.
Display all invoices in a centralized list
View all invoices in a single, centralized list, including emails, e-invoices, and manually created invoices from SAP S/4HANA. Filter by parameters such as status, supplier, or company code to easily track, manage, and access invoices. This feature streamlines the review process.
Access and edit detailed invoice information before posting it in SAP S/4HANA
Access detailed information for all types of invoices, including credit notes, invoices with purchase order (PO) references, and those without. You can easily review and modify invoice details such as supplier information, G/L accounts, cost centers, and payment blocks.
