The best Digital Employee File – Seamlessly Integrated into SAP SuccessFactors HCM

Employee File brings together all documents and data on each employee in one view, providing HR staff with quick and easy access to all relevant information. As a single repository for all files relating to an employee, it is a vital foundation for the automation of HR document workflows and perfect for the GDPR-compliant handling of HR files in SAP. Centric provides frequent updates to enhance its functionality and usability on a regular basis.

By Centric Cloud Solutions GmbH

This solution is SAP-certified for integration with SAP offerings.

Benefits

  • Cut administrative workload and accelerate HR Processes by up to 90%

    A significant portion of HR work still consists of administrative tasks. Employee File reduces manual effort by automating document handling, workflows, and lifecycle management. Customers report saving up to 90% of the time spent on critical HR processes by automating HR document workflows directly within SAP SuccessFactors.

  • Accelerate HR transactions

    Find, manage, and process employee documents effortlessly through intuitive navigation, full-text search, and direct SuccessFactors integration — boosting response times and overall productivity.

  • Strengthen shared services

    Equip decentralized teams and Shared Service Centers with immediate, secure access to employee files, fostering collaboration across different locations without redundant processes. The seamless integration of HR Shared Services SAP SuccessFactors with Centric solutions creates the ideal foundation for an efficient, responsive and scalable HR organization.

  • Trusted solution: Leading companies rely on Centric

    When you choose Centric, you align with more than 120 leading companies worldwide. Organizations such as Aurubis, Brita, Dachser, Fischer, and Vitra trust our solutions to optimize HR document management and achieve measurable success with Employee File.

  • GDPR compliance made simple

    Guarantee data security, privacy and data protection requirements with ease: Employee File ensures full GDPR compliance through secure access control, audit-ready logging, and automated document retention policies. HR teams can manage sensitive employee data without additional administrative effort working with GDPR-compliant HR files in SAP.

Features

Centralized digital personnel records - access anywhere, anytime

Securely store all employee documents in SAP SuccessFactors and SAP HCM in one location. Access them easily through modern SAP Fiori interfaces with a flexible, mobile-optimized user experience. Access the digital personnel file from any device via SAP SuccessFactors or Launchpad.

Centralized digital personnel records - access anywhere, anytime
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Customizable file structures - Define file structure freely

Define dynamic file structures tailored to different countries, entities, or user groups, ensuring a perfect fit for any organization, and even supporting multi-country SAP SuccessFactors deployments. Adapt structures to your needs, including dynamic folder rules and document type-based access.

Customizable file structures - Define file structure freely
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Integrate documents with scan or drag & drop HR document integration

Easily upload certificates, contracts, and medical records into the employee file using drag & drop or connect your scanner or a scan provider service and capture documents and load them automatically into files. Automatically assign metadata for faster archiving.

Integrate documents with scan or drag & drop HR document integration
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Plans and pricing

All plans include:

Customizable file structureDocument preview, scroll functionFull text searchResubmission, reminder, note functionSAP SuccessFactors & SAP HCM integrationSupport for ESS & MSS

  • Free Trial Edition

    Document preview, scroll function

    Full text search

    Resubmission, reminder, note function

    Includes 1 User
    For 14 Days
    Free
    • Maximum contract 14 days

    Document preview, scroll function

    Full text search

    Resubmission, reminder, note function

    Includes 1 User

  • more than 2,000 Employees

    SAP SuccessFactors & SAP HCM integration

    Customizable file structure

    Document preview, scroll function

    Full text search

    Resubmission, reminder, note function

    upport for ESS & MSS functions

    Price upon request

    SAP SuccessFactors & SAP HCM integration

    Customizable file structure

    Document preview, scroll function

    Full text search

    Resubmission, reminder, note function

    upport for ESS & MSS functions

  • up to 1,000 Employees

    SAP SuccessFactors & SAP HCM integration

    Customizable file structure

    Document preview, scroll function

    Full text search

    Resubmission, reminder, note function

    Support for ESS & MSS functions

    Includes 1000 Employees
    Per Year
    EUR 8,640.00
    • + EUR 2500.00 Setup Fee
    • Minimum contract 3 years

    SAP SuccessFactors & SAP HCM integration

    Customizable file structure

    Document preview, scroll function

    Full text search

    Resubmission, reminder, note function

    Support for ESS & MSS functions

    Includes 1000 Employees

  • 1,001 to 2,000 Employees

    SAP SuccessFactors & SAP HCM integration

    Customizable file structure

    Document preview, scroll function

    Full text search

    Resubmission, reminder, note function

    Support for ESS & MSS functions

    Includes 2000 Employees
    Per Year
    EUR 17,280.00
    • + EUR 2500.00 Setup Fee
    • Minimum contract 3 years

    SAP SuccessFactors & SAP HCM integration

    Customizable file structure

    Document preview, scroll function

    Full text search

    Resubmission, reminder, note function

    Support for ESS & MSS functions

    Includes 2000 Employees