George Weston Foods - Best Tech Awards 2025 Business Transformation
Reconciliation reimagined: How George Weston Foods unlocked $53M with SAP Signavio Download the DocumentSAP Australia and New
Zealand Best Tech Awards
2025
Zealand Best Tech Awards
2025
Best Tech SAP
Industry WebsiteProduct and Services Featured SAP Solutions
Consumer
Products, Food
Manufacturing
www.gwf.com.auPackaged Foods, Bakery,
Smallgoods, Flour, and Fresh
Meals
SAP Signavio
Reconciliation reimagined: How George Weston
Foods unlocked $53M with SAP Signavio
Business Transformation
George Weston Foods (GWF) is one of Australia and New Zealand’s largest food manufacturers, employing over 7,000 people across 40 sites. With a portfolio of well-
known brands and a culture built on safety, leadership and continuous improvement, GWF is committed to evolving how it operates at scale.
As part of its broader NextGen transformation and journey to SAP S/4HANA, GWF delivered a trio of high-impact initiatives using SAP Signavio to surface hidden
inefficiencies, reclaim working capital, and prepare for a cleaner digital core.
The Source to Pay (S2P 27, 85, and 14) initiatives were central to this shift.
• S2P 27 and 85 focused on streamlining GRNI and aged purchase order reconciliation
• S2P 14 tackled thousands of low-value, high-volume POs, enhancing system accuracy and reporting fidelity.
• Obsolete Plant Maintenance Orders Cleanup addressed 600,000 ghost records in ECC, eliminating unnecessary load and highlighting the value of process
transparency.
Together, these efforts reflect GWF’s strategic commitment to building a more connected, efficient and intelligent enterprise – laying the groundwork for clean ERP
migration and sustainable transformation.
Industry WebsiteProduct and Services Featured SAP Solutions
Consumer
Products, Food
Manufacturing
www.gwf.com.auPackaged Foods, Bakery,
Smallgoods, Flour, and Fresh
Meals
SAP Signavio
Reconciliation reimagined: How George Weston
Foods unlocked $53M with SAP Signavio
Business Transformation
George Weston Foods (GWF) is one of Australia and New Zealand’s largest food manufacturers, employing over 7,000 people across 40 sites. With a portfolio of well-
known brands and a culture built on safety, leadership and continuous improvement, GWF is committed to evolving how it operates at scale.
As part of its broader NextGen transformation and journey to SAP S/4HANA, GWF delivered a trio of high-impact initiatives using SAP Signavio to surface hidden
inefficiencies, reclaim working capital, and prepare for a cleaner digital core.
The Source to Pay (S2P 27, 85, and 14) initiatives were central to this shift.
• S2P 27 and 85 focused on streamlining GRNI and aged purchase order reconciliation
• S2P 14 tackled thousands of low-value, high-volume POs, enhancing system accuracy and reporting fidelity.
• Obsolete Plant Maintenance Orders Cleanup addressed 600,000 ghost records in ECC, eliminating unnecessary load and highlighting the value of process
transparency.
Together, these efforts reflect GWF’s strategic commitment to building a more connected, efficient and intelligent enterprise – laying the groundwork for clean ERP
migration and sustainable transformation.
Challenges
George Weston Foods saw a clear opportunity to modernise how its business managed procurement reconciliation. With SAP Signavio, the team set
out to bring new levels of transparency, accountability and insight to a critical financial process, ensuring it was fit for scale, collaboration and long-
term value.
The The Source to Pay (S2P 27, 85, and 14) initiatives were designed not only to resolve aged purchase orders and GRNI balanc es, but to embed a
smarter, enterprise-led approach to financial governance.
Key opportunities for transformation:
• Enterprise alignment: Leaders recognised that managing GRNI and purchase order closure required unified effort. The initiative brought
together procurement, finance and operations around a single, shared goal – improve clarity, control and responsiveness.
• Proactive process ownership: Prior to Signavio, reconciliation was fragmented, manual and opaque. GRNI lines were managed through
spreadsheets and Compass tickets, with no system-led visibility. Signavio enabled transparency and empowered local accountability across
business units.
• Opportunity for value release: Signavio surfaced inefficiencies including 49 percent of GRNI items and 600,000 obsolete Plant Maintenance
orders generated by a dormant ECC module. Prioritisation frameworks helped teams triage both high-value records and system debt.
• Uplifting financial confidence: Stronger visibility, clear ownership and embedded governance lifted confidence in enterprise reporting and
audit readiness.
• Scalable transformation model: The program offered a repeatable model for cleansing legacy data, restoring trust in financial systems and
preparing confidently for S/4HANA.
This was never just about fixing a process. It was about equipping the business to lead with insight, act with confidence, an d scale transformation on
its own terms.
George Weston Foods saw a clear opportunity to modernise how its business managed procurement reconciliation. With SAP Signavio, the team set
out to bring new levels of transparency, accountability and insight to a critical financial process, ensuring it was fit for scale, collaboration and long-
term value.
The The Source to Pay (S2P 27, 85, and 14) initiatives were designed not only to resolve aged purchase orders and GRNI balanc es, but to embed a
smarter, enterprise-led approach to financial governance.
Key opportunities for transformation:
• Enterprise alignment: Leaders recognised that managing GRNI and purchase order closure required unified effort. The initiative brought
together procurement, finance and operations around a single, shared goal – improve clarity, control and responsiveness.
• Proactive process ownership: Prior to Signavio, reconciliation was fragmented, manual and opaque. GRNI lines were managed through
spreadsheets and Compass tickets, with no system-led visibility. Signavio enabled transparency and empowered local accountability across
business units.
• Opportunity for value release: Signavio surfaced inefficiencies including 49 percent of GRNI items and 600,000 obsolete Plant Maintenance
orders generated by a dormant ECC module. Prioritisation frameworks helped teams triage both high-value records and system debt.
• Uplifting financial confidence: Stronger visibility, clear ownership and embedded governance lifted confidence in enterprise reporting and
audit readiness.
• Scalable transformation model: The program offered a repeatable model for cleansing legacy data, restoring trust in financial systems and
preparing confidently for S/4HANA.
This was never just about fixing a process. It was about equipping the business to lead with insight, act with confidence, an d scale transformation on
its own terms.
Solution
To drive meaningful and lasting improvement, George Weston Foods selected the SAP Signavio Process Transformation Suite as the foundation for its The Source
to Pay (S2P 27, 85, and 14) initiatives. The solution provided a powerful and collaborative environment to reimagine how purchase order reconciliation, GRNI, and
legacy data processes were governed, executed and sustained across the business.
SAP Signavio was chosen for its deep integration with SAP ERP, real-time process mining capabilities and intuitive collaboration tools, enabling GWF to bring
business and finance teams together around a single source of truth. At the heart of the approach was early stakeholder engagement, aligning business units
around a shared view of the process and creating momentum for joint ownership.
To achieve these objectives, GWF focused on five core solution pillars:
• Process mapping and data transparency: Through Signavio Process Insights, GWF identified over 24,000 aged purchase orders and analysed root causes
like blocked approvals and outdated release strategies. This enabled targeted clean-up and prioritised action.
• Collaborative ownership frameworks: Cross-functional teams worked together to implement “quick wins,” release $850K AUD, and embed scalable
reconciliation through dashboards and workflows.
• Strategic prioritisation tools: Signavio enabled smart triage of both high-value records and long-tail inefficiencies, including thousands of low-dollar aged POs
and legacy PM orders.
• Governance embedded by design: The solution deactivated a background job creating 2,200 obsolete PM orders monthly, marked over 600,000 orders as
TECO, and established robust controls to prevent recurrence.
• Enablement and scaling capability: With clear ownership, local enablement and insight-led tools, GWF built a transformation model that supports clean ERP
migration and future initiatives.
The solution was intentionally designed to be more than a one-off fix. It was a strategic investment in building a repeatable framework for enterprise-wide process
excellence.
To drive meaningful and lasting improvement, George Weston Foods selected the SAP Signavio Process Transformation Suite as the foundation for its The Source
to Pay (S2P 27, 85, and 14) initiatives. The solution provided a powerful and collaborative environment to reimagine how purchase order reconciliation, GRNI, and
legacy data processes were governed, executed and sustained across the business.
SAP Signavio was chosen for its deep integration with SAP ERP, real-time process mining capabilities and intuitive collaboration tools, enabling GWF to bring
business and finance teams together around a single source of truth. At the heart of the approach was early stakeholder engagement, aligning business units
around a shared view of the process and creating momentum for joint ownership.
To achieve these objectives, GWF focused on five core solution pillars:
• Process mapping and data transparency: Through Signavio Process Insights, GWF identified over 24,000 aged purchase orders and analysed root causes
like blocked approvals and outdated release strategies. This enabled targeted clean-up and prioritised action.
• Collaborative ownership frameworks: Cross-functional teams worked together to implement “quick wins,” release $850K AUD, and embed scalable
reconciliation through dashboards and workflows.
• Strategic prioritisation tools: Signavio enabled smart triage of both high-value records and long-tail inefficiencies, including thousands of low-dollar aged POs
and legacy PM orders.
• Governance embedded by design: The solution deactivated a background job creating 2,200 obsolete PM orders monthly, marked over 600,000 orders as
TECO, and established robust controls to prevent recurrence.
• Enablement and scaling capability: With clear ownership, local enablement and insight-led tools, GWF built a transformation model that supports clean ERP
migration and future initiatives.
The solution was intentionally designed to be more than a one-off fix. It was a strategic investment in building a repeatable framework for enterprise-wide process
excellence.