SAP Global Physical Security 

Video Surveillance installations at the SAP premises in New Zealand

 

Video surveillance cameras (also known as closed-circuit televisions, or CCTV) are directed at viewing and/or recording SAP premises which may include images of individuals to ensure an adequate level of security for and at a company’s premises in preventing and/or investigating break-ins, destruction, or other malicious activities (“Video surveillance”).

 

The Video surveillance cameras are installed at:

• The various entry and exit points of the SAP buildings/offices; 

• Security relevant areas in the SAP buildings/offices; 

• Parking entrances or parking areas located at the SAP buildings/offices, and

• The outer area of the SAP buildings within SAP building/offices.

The following buildings are in scope of this Privacy Statement:

• Wellington (WLG03) Level 18, 1 Willis St, 6011 Wellington, New Zealand.

• Auckland (AKLO2) Level 11 and 15, 151 Queen Street, Auckland 1010, New Zealand.

All locations where your personal data may be captured are clearly marked by warning signs.

 

 

Who do We mean when We say SAP in this Privacy Statement?

 

The data controller of the Video surveillance is SAP New Zealand Limited, Level 15, 151 Queen Street, P.O. Box 108-150, Auckland New Zealand 1010 (“SAP”).

 

You can reach SAP’s New Zealand’s data protection officer any time at privacy[@]sap.com.

 

 

What categories of Personal Data does SAP process?

 

If you move about or access SAP´s premises, we collect your images via video surveillance cameras, consisting of a recording of your activities excluding sound or voice. In addition, we collect a picture of your license plate in the parking areas (your "Personal Data").

 

 

 

For what purposes does SAP process your Personal Data?

 

SAP processes your personal data in order to ensure an adequate level of security for and at SAP´s premises. 

 

This process allows SAP to provide you with access to SAP facilities and to ensure the security and safety of all SAP employees, suppliers, visitors, and assets across all global SAP locations. This allows SAP to comply with statutory obligations, including identification verification prior to or during access to any SAP-owned or leased facility.

 

Although providing personal data is voluntary, without your personal data, SAP cannot provide you with access to SAP-owned or leased facilities.

 

 

How long does SAP store your Personal Data?

 

SAP will store your personal data for a period of maximum, 90 days. If the video surveillance recording is required for the investigation of an incident, it can be kept for as long as necessary to conclude the investigation. 

 

SAP may retain your Personal Data for additional periods if necessary for compliance with legal obligations to process your Personal Data or if the Personal Data is needed by SAP to assert or defend itself against legal claims. SAP will retain your Personal Data until the end of the relevant retention period or until the claims in question have been settled.

 

 

Who are the recipients of your Personal Data?

Your Personal Data will be passed on to the following categories of third parties to process your Personal Data:

• companies within the SAP Group;

• third party service providers, including contracted security agencies that are contracted to provide security services at SAP, and

• local or federal law enforcement agencies, in case of official investigations.

As part of a global group of companies operating internationally, SAP has affiliates (the “SAP Group”) and third-party service providers outside of the European Economic Area (the “EEA”) or from a region with a legal restriction on international data transfers and will transfer your Personal Data to countries outside of the EEA. If these transfers are to a country for which the EU Commission has not issued an adequacy decision, SAP uses the EU standard contractual clauses to contractually require that your Personal Data receives a level of data protection consistent with the EEA. You can obtain a copy (redacted to remove commercial or irrelevant) of such standard contractual clauses by sending a request to privacy[@]sap.com. You can also obtain more information from the European Commission on the international dimension of data protection here: European Commission.

 

 

What are your data protection rights?

 

Right to access and correct

You can request from SAP at any time access to information about which Personal Data SAP processes about you and, if necessary, the correction of such Personal Data. Please note, however, that SAP can or will delete your Personal Data only if there is no statutory obligation or prevailing right of SAP to retain it.

 

Right to lodge a complaint

If you take the view that SAP is not processing your Personal Data in accordance with the requirements in this Privacy Statement or under applicable data protection laws, you can at any time, to the extent required by applicable law, lodge a complaint with your locally relevant data protection authority, specifically when you are located in an EEA country, or with the data protection authority of the country or state where SAP has its registered seat.

 

 

How can you exercise your data protection rights?

 

Please direct any requests to exercise your rights or make a complaint to SAP-Physical-Sec-Privacy[@]sap.com. We’ll deal with the matter within a reasonable time and keep you informed of the progress.

 

 

How will SAP verify requests to exercise data protection rights? 

 

SAP will take steps to ensure that it verifies your identity to a reasonable degree of certainty before it will process the data protection right you want to exercise.  When feasible, SAP will match Personal Data provided by you in submitting a request to exercise your rights with information already maintained by SAP. This could include matching two or more data points you provide when you submit a request with two or more data points that are already by SAP. 

 

SAP will decline to process requests that are manifestly unfounded, excessive, fraudulent, or are not otherwise required by local law.

 

 

Why does SAP need to use my Personal Data and on what legal basis is SAP using it?

 

SAP can use your Personal Data based on its legitimate interest (Article 6 para. 1 lit. f GDPR) as follows:

• to control access to SAP´s campus and premises;

• to ensure adequate security for and at SAP´s campus and premises;

• to ensure the safety of SAP employees and visitors SAP´s campus and premises;

• to prevent, deter, and if necessary, investigate unauthorized physical access, including unauthorized access to secure premises and protected rooms, IT infrastructure, or operational information;

• to prevent sabotage, theft and material damage.

You can at any time object to SAP’s use of your Personal Data as set forth in this section by sending an email to SAP-Physical-Sec-Privacy[@]sap.com. In this case, SAP will carefully review your objection and cease further use of the relevant information, subject to SAP’s compelling legitimate grounds for continued use of the information, which override your interest in objecting, or if SAP requires the information for the establishment, exercise, or defence of legal claims. In addition, SAP can use your Personal Data based on a legal obligation (Article 6 para. 1 lit. c GDPR) to support the rightful and valid requests of public authorities for support in an investigation.