Modernize absence management with SAP SuccessFactors while preserving SAP ERP HCM rules
The solution connects SAP SuccessFactors Time Off with SAP ERP HCM, allowing organizations to modernize absence management without redesigning existing time evaluation and payroll processes. Employees benefit from a modern self-service experience while SAP ERP HCM continues to handle time management and payroll processing. It supports phased deployment and offers a scalable path to SAP SuccessFactors Time Tracking.
By KARTOSA
Overview
Reduce implementation costs by reusing existing SAP ERP HCM configurations
Existing SAP ERP HCM business rules, quotas, and work schedules remain in place, so IT teams skip lengthy functional analysis and data migration projects. This lets organizations go live faster and lower the total cost of adopting SAP SuccessFactors Time Off.
Deploy at your own pace across entities and employee populations
Organizations can roll out SAP SuccessFactors Time Off by phase, legal entity, or employee population rather than migrating all users at once. This staged approach reduces project risk and lets teams adapt the pace of change to their own change-management capacity.
Eliminate double data entry between SAP SuccessFactors and SAP ERP HCM
Absences submitted by employees in SAP SuccessFactors Time Off flow automatically into SAP ERP HCM, so HR and payroll teams no longer re-key requests by hand. This shortens processing time and removes a common source of errors.
Keep a clear path open to full SAP SuccessFactors Time Tracking
Time Off Hybrid can operate as a permanent solution or as a stepping stone toward a complete migration to SAP SuccessFactors Time Tracking. This gives organizations the flexibility to evolve their time management strategy without locking in a single long-term architecture.
Details
Solution type
APIs and Technical Components
Industry
Engineering, Construction, and Operations, Aerospace and Defense, Automotive, Industrial Manufacturing, Cross-Industry
Compatibility
Works with
This product is compatible with or enhances the functionality of these SAP solutions but doesn't require them.
Features
View leave balances and entitlements
Employees can view in SAP SuccessFactors UI, every leave quota, entitlement, balance and request status as calculated by backend time evaluation (Infotype 2006 absence quotas), real time update is trigguered after every change.
Inherite SAP ERP HCM validation rules
Employees can create, edit, and cancel leave requests, including half-day absences, in SAP SuccessFactors even during payroll processing. Requests are checked according to SAP ERP HCM Time Management Business Rules and Setup. Errors massages are immedialtely retreaved to requester.
Replicate back-end absences
Absence that are input directly to SAP ERP HCM (like sickleave, labor accident) are synchronized in order to update team calender. SAP ERP HCM absences are also migrated to SAP Successfactors Time Off for the same purpose.
Maintain chronological and accurate leave deduction
Chronological leave recalculation ensures deductions stay accurate over time. When a new request affects following absences, quotas balances and deductions are re-evaluated subsequently.
Plans and pricing
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- Check pre-requizetes and support compiliance
- Install KARTOSA software components (API, programs, migration tools...)
- Existing SAP ERP HCM analysis (Absence catalog, absence quotas, deduction rules, Business Rules)
- Setup SuccessFactors Employee Central Time Off
- Setup BTP Integrations
- Deliver user/administrator documentation ( End User guide/ Manager guide/ HR administrator guide/ Monitoring guide)
- Three months hyper care
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- Check pre-requizetes and support compiliance
- Install KARTOSA software components (API, programs, migration tools...)
- Existing SAP ERP HCM analysis (Absence catalog, absence quotas, deduction rules, Business Rules)
- Setup SuccessFactors Employee Central Time Off
- Setup BTP Integrations
- Deliver user/administrator documentation ( End User guide/ Manager guide/ HR administrator guide/ Monitoring guide)
- Three months hyper care
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Technical Information
Technical details
| Solution type | APIs and Technical Components |
| Category | Core HR and Payroll |
| Industry | Engineering, Construction, and Operations, Aerospace and Defense, Automotive, Industrial Manufacturing, Cross-Industry |
| Works with |
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Deployment and operations
The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.
| Deployment |
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| Globalization |
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| Operations |
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Security and compliance
The following information is provided by the publisher and applies to the latest app version available on the SAP Store. SAP does not control these policies and procedures; the publisher is solely responsible for the accuracy of the provided information.
| Security |
|
| Compliance |
|
| Privacy policy |
SAP's privacy policy is not applicable to the use of this app. Please refer to the privacy policy provided by this app's partner. |
terms-and-conditions-url
https://www.kartosa.com/wp-content/uploads/2026/06/Terms_and_conditions_Hybrid_Time_Off.pdf
technical-name
2002004215
is-partner
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support-email
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Resources
Hybrid Time Off Overview
Hybrid Time Off Website Page
Customer Case: A Leading Food Distribution Company Modernizes Leave Management with Hybrid Time Off
Publisher
KARTOSA
KARTOSA specializes in SAP solutions for human resources management. We help our clients improve their performance and streamline the management of their information systems. Our experience covers system implementation, integration, updating, maintenance, and support. Our reporting, editing, and integration technologies provide additional value to SAP SuccessFactors HCM and cloud ERP systems.
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