Would complete, compliant, accessible digital records of your workforce make your HR organization more efficient? The SAP Employee File Management application by OpenText simplifies management of worker-related documents – print and electronic – by helping you create complete digital records of personnel-related documents.

Search and Access What You Need, When You Need It

The application organizes records for instant accessibility and searching in compliance with complex legal requirements for data retention and security. Your HR master data and statements, along with original, worker-related paper documents for contractors or full-time staff, are centralized and displayed in the SAP ERP Human Capital Management (SAP ERP HCM) solution. HR staff can process personnel tasks faster with fewer errors, reducing time spent on labor-intensive, administrative tasks – and optimize and automate such strategic activities as recruitment, skills development, and other HR operations.

SAP Employee File Management also helps shared-services organizations deliver high-quality HR services for large numbers of employees at reduced time and cost. Because employee files are centralized, you can consolidate HR staff duties to service all locations – reducing HR overhead and other costs. The SAP Employee File Management application supports efficient delivery of accurate HR services for complex global workforces by supporting integration, storage, retrieval, and archiving of paper and electronic documents related to your workforce.

Key Features Business Benefits

Paper and digital file consolidation – Collect, digitize, and centralize employee documents and master data; eliminate paper files using scanning and image-capture functions. Search – Use intuitive folder structures and thumbnails to find documents quickly; jump directly from digital document records into transactions supported by SAP ERP HCM. Employee self-service and shared-services support – Provide employees and managers with secure access to relevant files. Process automation – Integrate workflow for complex review and approval processes and routine document-related inquiries. Archiving – Archive employee documents securely in accordance with legal regulations. Faster HR processes – Provides HR staff with a complete view of all employee documents Higher service levels – Helps improve compliance with service level agreements Flexibility to support flexible, global HR processes – Gives all locations parallel, Web-based access to digital employee records Reduced operational costs – Automates administrative activities, supports self-services and shared services, and eliminates paper archives Minimized risk – Improves data integrity and availability by providing: Higher security to avoid unauthorized access Secure, tamper-proof storage of documents Preconditions to build a shared service center Improved compliance and control Lower training costs and higher employee satisfaction – Automates routine document-related HR inquiries