Colorado Department of Transportation (CDOT)
Customer Snapshot: Overview
100% Elimination of IRS B notices
Transportation systems impact our lives every day from the roads and bridges we cross, to the signs we read, and construction reports we follow. The Colorado Department of Transportation ensures that Colorado has a safe and efficient highway system by building and maintaining interstate, US, and state highways. No small feat with that backdrop.
Colorado Department of Transportation (CDOT)
Number of Employees
Travel & Transportation
Line of Business
Sourcing and Procurement
SAP Business Suite, SAP Supplier Relationship Management (SAP SRM)
Coordinating transportation across the state with such challenging terrain is not the only obstacle for the CDOT. Behind the scenes, mountains of paperwork pile up each year making accurate record-keeping and reporting the biggest challenge of all. CDOT realigned many business processes to fit best SAP® software. With new integrated SAP systems in place, today’s CDOT business decisions are based on accurate, consistent data delivered in real time across the organization. Automation is saving labor costs, avoiding errors, and helping CDOT Run Simple.
Customer Snapshot: History
Customer Snapshot: Business Model
The Road is Long & Hard to Navigate
The responsibilities of the Colorado Department of Transportation (CDOT) are as diverse and challenging as the terrain of the state itself. In addition to maintaining a 23,000-mile latticework of highways, they plow snow from 6 million lanes of roadway each year, maintain 3,500 bridges, and monitor 278 avalanche paths. This is all done with systems in place for protecting the environment. Additionally, CDOT provides intelligent transportation systems for high-speed rail and aeronautics.
The State of Colorado has asked all agencies to make processes more efficient, effective, elegant, and transparent. We are now closer to achieving those goals.— Patricia Saffo, Manager of the Planning and Budget Team, Office of Financial Management and Budget, CDOT
As taxpayers demand more information on how their money is used and what public benefit they receive in return, state agencies must make budgeting and planning processes more efficient and transparent. They must also be able to measure spending outcomes against specific performance goals.
Customer Snapshot: Success Strategy
With 58% of their budget going towards maintaining their current system, it is essential that CDOT is both efficient and effective with their funds. CDOT is working to maximize their existing system and the Department will continue to analyze and implement more operational efficiencies as opportunities arise.
Consolidating processes brings the goal closer for everyone.
The goal was to continue to cover all transportation needs for the state of Colorado, while simultaneously bringing 7 disparate systems together into one agency. In addition to creating a more collaborative environment through this simplification effort, CDOT operations were looking to extract customer information, access real-time data, and view spend analysis. In order to succeed CDOT needed one comprehensive solution for facilitating critical transportation services. The department had to be able to respond rapidly to situations, provide real-time traveler information, offer transparent 24x7 status on bids, and more.
We took a very archaic system and streamlined it into one efficient process where we now have an end-to-end solution for procurement and contracts for the state of Colorado. We’re also now better able to interact with the vendor community, since they can submit their requests for proposals through one system.— Robert Corman, Procurement Director, CDOT
Enter SAP: The SAP Experience
Achieving Transparency with SAP
With the demand for transparency and need to optimize resource usage, today’s public sector organization requires an approach that goes far beyond spreadsheets and commercial planning software. The Colorado Department of Transportation has found a better way with SAP solutions.
Better Business: Benefits
Creating Trust Through Transparency
When information is out in the open it doesn’t just make decision-making easier, it also breeds trust—an especially important value for organizations in the Public Sector. Not only can CDOT employees smile about their new efficient processes and glowing results, they can now easily share accurate reports to their constituency and regulators.
Better Business: Run Simple
Greener Pastures Ahead
CDOT isn’t just saving money with its new consolidated processes — it’s also saving paper. Those mountains of paperwork have all but disappeared with the implementation of SAP Supplier Relationship Management (SAP SRM) and SAP Extended Procurement, public sector and regulated industries extension packages.
And with all of the important information available through one convenient centralized repository, the residents of Colorado can see everything they need to know about their account and their requests. They can even access real-time travel information!
We had such a complex system and now it’s so much easier. I’m no longer going home at night worrying about what’s going on in the office.— Robert Corman, Procurement Director, CDOT
Faster, Leaner and Greener
With SAP Public Budget Formulation there is now a single version of the truth for budgets. With robust planning tools to help budget analysts focus on decision support rather than on managing data from disparate sources, it helps to automate data analysis and eliminate the time-consuming process of collecting data.
From revenue forecasts and resource allocation to a statewide transportation improvement program and beyond, SAP helps CDOT plan ahead to run faster, leaner and greener now and in the distant future. And with SAP that future is looking very bright indeed!