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are stricken with HIV in South Africa, than anywhere else in the world
While making strides as devoted activists in both treating and trying to obliterate HIV and Tuberculosis, the Desmond Tutu HIV Foundation needed help with better technology to manage business systems, and keep up with their recent organizational growth rate of 90%. Such complex challenges called for SAP Business One.
Fierce battle with HIV tears people’s lives apart
Desmond TuTu HIV Foundation
Cape Town, South Africa
ZAR15 million (~Annual Budget)
Bluekey Software Solutions
SAP Business One
Dreaming of an AIDS-Free South Africa
In addition to conducting clinical trials, DTHF provides free education, testing, and treatment for HIV and tuberculosis from multiple locations in Cape Town, with a mobile unit that travels to outlying townships. As the organization has grown with numerous new projects and leaders who often travel, so too have expensive regulatory audits and administrative costs.
For organizations like DTHF, efficient fund management as well as grant control and financial transparency are crucial to secure future funding. When donor organizations can clearly see their grants are put to good use and that success can be tracked accurately, the probability of repeat funding dramatically increases.
Truth is what we’re about
To better manage operations, including compliance with stringent governance requirements, it was quickly determined that they needed to deploy a new grant and financial-management enterprise resource planning (ERP) system.
The help that’s critically needed, and just in time
Right Price, Right Functionality
Many organizations affiliated with DTHF already relied on a range of SAP ERP solutions. Realizing this would allow compatibility, transparency, and access to information, DTHF strategically decided to turn to SAP. The highly-customizable SAP Business One ERP solution, and the ease with which it integrates with affiliate’s SAP suites made SAP Business One a perfect fit for DTHF.
With numerous programs and projects running, some spanning years, a versatile and robust business management system with tight integration with affiliate systems was essential. SAP Business One achieved this and delivered access to all information by providing a central, enterprise-wide platform for managing finances, monitoring the progress of projects, and generating reports.
Both SAP and its deployment partner, Bluekey Software Solutions, served as key catalysts in driving the project toward success by believing in the social responsibility to invest in the communities in which they do business.
SAP Business One ERP is a unique innovation DTHF can leverage to manage grant applications, research budgets, and treatment programs for patients with critical diseases. Bluekey purposely built the solution with sufficient flexibility for DTHF to easily adapt to fit its processes.
We’d choose SAP again, and again, and again
By deploying SAP Business One, DTHF has gained easy, real-time access to information. In addition to saving time previously spent on searching for information and generating reports, this capability allows the medical staff to focus more time on patient care. With a few clicks of a button, users can easily see where procurement processes might be held up. This capability lets users avoid contacting multiple people to find out what’s going on with a particular process or project.
Where the real difference is made
SAPBusiness One has substantially reduced audit costs—even as DTHF grows. Creditor summary reports have significantly improved creditor management while multi-currency reports automatically calculate exchange-rate risks, a capability the organization did not previously possess.
DTHF estimates savings of over $45,000 per year by leveraging the new SAP software, which also allows the organization to conduct full cost-recovery faster. In addition, full system transparency allows physicians managing individual clinical trials to understand exactly how much budget they have to work with and what they can spend.
The SAP Business One solution at DTHF plays a particularly critical role for a country like South Africa—which is estimated to have more people infected with HIV/AIDS than any other country in the world as well as the fourth largest rate of tuberculosis.
Making a Better World
Looking ahead, DTHF policy makers, healthcare professionals and donors will attempt to win the on-going HIV tuberculosis battle with large doses of education, testing, and treatment. With support from SAP Business One, the entire staff can spend more time on this mission while focusing on patients, who now have a better chance at living a quality life.