Employee Self-Service + Manager Self-Service: Leave Request

This scenario describes how an employee can submit a leave request (for example, vacation request) and how the manager who is responsible for the employee can approve it.

Employees enter their leave requests decentrally and submit them in the system. Where necessary, leave requests can be forwarded by workflow to the relevant manager for approval. This process ensures that absences no longer have to be recorded by the central personnel department. In addition, this enables leave requests to be processed more efficiently and provides employees with greater transparency.

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Business Benefits

Greater process transparency for employees

Employees see overview of their leave information

Faster flow of internal business processes

Increased employee motivation through greater responsibility

User-friendly portal application

Employee

Employer

Manager

Create leave request

Simulate effects of leave

Submit leave request

Submit leave request for approval

Inform employee of approval

Check leave request and simulate effects of leave

Approve leave request

Business Benefits

Improved decision support using team leave overview

Costs are saved by reduction or elimination of administrative overhead

Usage of the HR system by all employees ensures greater use and increased ROI

Internal business processes are simplified and made more efficient


Employee Self-Service + Manager Self-Service: Leave Request Offering employees the opportunity to enter their leave requests directly into the system, the amount of time and effort spent by administrators is significantly reduced. Employee Self-Service empowers employees by enabling them to take control of and responsibility for their own data. The process begins when employees submit a leave request. Employees can refer to their leave accounts, time data, and open leave requests at any time. By simulating the effects, employees can find out how their time data will change as a result of the request. The employee is informed if the request cannot be processed. For example, the system displays the changes made to the leave account as a result of the leave request. An error message is displayed if the employee requests more leave than is available. Employees can change the request, and simulate the effects of the request, as often as required. The employee completes the request and checks it for accuracy before submitting. The request is sent to the relevant manager for approval. The manager then checks the request. By simulating the effects of the leave request, the manager can see what effect the request will have on the employee's time account and personnel planning within the manager's area of responsibility. As an additional source of information to aid decision making, managers can access, at any time, an overview of absences for the employees in their area of responsibility. The manager decides whether to approve or reject the request, or whether to send the request back to the employee for correction. The employee is informed about the result of the approval process.