SAP Invoice Management By Open Text: Optimizing And Streamlining Your End-To-End Accounts Payable Processes

Explore how SAP Invoice Management allows you to handle large volumes of invoices, process exemption efficiently, approve invoices remotely, and respond instantly to vendor inquires.

  • http://sapvideo.edgesuite.net/vod/demos/sap-invoice-management-by-open-text-optimizing-and-streamlining-your-end-to-end-accounts-payable-processes-demo-us.mp4
  • 512
  • 288
    • SAP Invoice Management by Open Text streamlining your end-to-end accounts payable processes.
    • This demonstration shows how SAP Invoice Management allows you to: handle large volumes of invoices through automated data extraction and problem detection,
    • process exceptions efficiently, approve invoices remotely, while ensuring full transparency of invoice status, and respond instantly to vendor inquiries.
    • Enabling you to minimize invoice processing time, avoid risk and facilitate regulatory compliance, improve vendor relationships, and optimize cash-flow management.
    • Handle large volumes of invoices through automated data extraction and problem detection.
    • Martin Schumann works in the accounts payable department at Earthshaker Corporation.
    • In addition to electronically based invoices, his company also has to manage a significant number of paper invoices. These are scanned as digital images, using optical character recognition technology, which reduces manual effort and storage space and enables straight-through invoice processing.
    • Today, Martin wants to check on a particular invoice. He opens the application… and retrieves a bill from Earthshaker that was tagged for a missing field. With the SAP software, Martin can simply click on the scanned invoice to capture and validate any relevant data.
    • He can also enlarge the invoice for easy viewing.
    • He then clicks on the “Requester Email” field...
    • … and with another click transfers the missing information from the scanned invoice into the system.
    • Martin then hits the submit button, completing the data validation process.
    • Process exceptions efficiently.
    • Peter Bond is a purchasing agent for Earthshaker…
    • … and needs to investigate a price discrepancy between an invoice and a purchase order.
    • Peter pulls up the attached invoice image and sees that the vendor has provided premium-quality merchandise.
    • He then wants to check with the shipping department to confirm what was actually delivered...
    • ... and pulls up all associated documents and information.
    • In just a few clicks, Peter has confirmed that the goods received were in fact premium quality.
    • He closes out the window…
    • … and then makes the necessary change to the purchase order.
    • With SAP Invoice Management Peter can easily make modifications without having to involve anyone from his Accounts Payable team.
    • Peter then saves the changes, which triggers the automatic processing of the new data.
    • He then receives confirmation that the purchase order has been changed.
    • The price issue has been resolved and there are no more items that need to be addressed, allowing Peter to focus on other tasks.
    • Approve invoices remotely, while ensuring full transparency of invoice status.
    • Beatrice Bates is a marketing manager for a subsidiary of Earthshaker and is currently working out in the field.
    • Using her mobile phone to access the SAP Invoice Management application, Beatrice sees that there are two invoices waiting for approval — one of which is for catering services. She decides to address that one first.
    • Beatrice can easily check on the invoice history.
    • She can also drill down to view the original document.
    • Beatrice sees that the amount on the invoice is accurate…
    • … and then submits her approval.
    • The process is quick, easy, and can be done from anywhere, at anytime.
    • Respond instantly to vendor inquiries.
    • Maria Lopez is an accounts payable manager working in the shared service center at Earthshaker.
    • She gets a call from a vendor who has an issue with a discount on a recent invoice.
    • Maria inputs the name of company and confirms the name of the person she is talking to.
    • She then clicks on the Account ID tab…
    • …which enables her to search for invoices from the vendor, even without the invoice number.
    • She highlights the document in question to open it up…
    • … and sees that the invoice specifies a 2% discount. But when she investigates further…
    • …Maria realizes that Earthshaker is entitled to a 3% discount since the bill was paid within 14 days.
    • The A/P manager now has the information she needs to resolve the dispute, saving time for both the vendor and her company.
    • As you have seen, SAP Invoice Management allows you to handle large volumes of invoices; process exceptions efficiently; approve invoices remotely; and respond instantly to vendor inquiries.