Supplier Invoicing: Overview Video

Learn how the SAP Business ByDesign solution streamlines supplier invoicing from goods receipts to invoice processing, variance validation, and approvals. You'll see how workflows and robust accounting trails make invoice processing quick and compliant.

  • 900d5044-1540-465f-b1d6-f801783624f9
    • Match
    • GroupCollection Groups =
      • Match [Previously Displayed]
      • Group
        • bool Success = true
        • CaptureCollection Captures =
        • int Index = 21
        • int Length = 7
        • string Value = "videos/"
      • Group
        • bool Success = true
        • CaptureCollection Captures =
        • int Index = 28
        • int Length = 85
        • string Value = "sap-business-bydesign-streamline-invoice-processing-and-exception-management-11-ov-us"
    • bool Success = true
    • CaptureCollection Captures =
    • int Index = 0
    • int Length = 118
    • string Value = "src=/demos/richmedia/videos/sap-business-bydesign-streamline-invoice-processing-and-exception-management-11-ov-us.epx,"
  • http://www.sap.com/demos/mmov/videos/sap-business-bydesign-streamline-invoice-processing-and-exception-management-11-ov-us.mp4
    • SAP Business ByDesign: streamline invoice processing and exception management. In this demo, you’ll see how the SAP Business ByDesign solution enables you to: process invoices more easily, audit the supporting documents, such as purchase orders and goods receipts, to ensure accounting accuracy, and check that required approvals are made and any exceptions are corrected. For growing small and midsize businesses, accounting processes can take up a lot of time and resources. But with the SAP Business ByDesign solution, it’s easier than ever. SAP Business ByDesign is a fully integrated, on-demand business management software solution designed for small and midsize organizations. The software enables preconfigured process best practices for managing financials, customer relationships, human resources, projects, procurement, and the supply chain. SAP Business ByDesign’s financial management functionality makes it easier to process invoices, audit documents, verify approvals, and ensure that accounting entries have been made correctly and across multiple sets of books. Let’s take a closer look at how this functionality makes life easier for finance departments. In this example, I’m an accountant at my company. I can use SAP Business ByDesign to manage all aspects of our company’s accounting. Today, I’m processing supplier invoices, verifying them against goods receipts and posting the invoices for payment. In the supplier invoice work center, I choose the invoice entry view and select “all deliveries to be invoiced.” This brings up a list of deliveries. I highlight a particular line item and click on “New Invoice” to pull up the screen for creating an invoice. I enter the supplier’s invoice number, due date, and payment terms. On this particular invoice, the price doesn’t match our internal records, so I change the net price from $200 to $210 dollars to reflect what’s shown on the supplier’s invoice. I then hit “enter” to recalculate the price. However, since this is a variance, I’ll need to verify the exceptions in detail. To do this, I click “show exceptions.” Before I request a clarification from the buyer, I check for the appropriate messages in the exceptions tab and click on the “Save document and forward for clarification” button. Leveraging the software’s powerful workflow, I route a clarification request to the responsible buyer from the screen I’m working in. This task can also be handled automatically, depending on the settings selected in SAP Business ByDesign. For example, if the price variance was within pre-determined tolerances, I could approve it myself – without having to contact the buyer. The buyer receives a notice about the exception approval through his “Purchase Orders and Requests” work center. To view it, he clicks on “open tasks” to see the “view all exceptions” line. Since the price variance reflects an agreed-upon price increase with the supplier, he creates a note in the software explaining this and approves the increase by accepting the price variance. As he does this, the built-in workflow in SAP Business ByDesign routes the approval back to me, the accountant. I open my supplier invoicing work center, click on “open tasks,” and scroll down to find the line item. I can see the the buyer’s approval, as well as a full audit trail and approval history by clicking on “Action Log.” Satisfied that everything is in order, I click on the “post” button to approve the invoice for payment. As you can see, SAP Business B
  • Play Again?
  • 512
  • 288
  • video Supplier Invoicing: Overview Video

Closing this window will discard any information entered and return you back to the main page